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Room Reservation Form

Please keep in mind, this form must be submitted at least 5 business days prior to the date of the event.

Organization Name
Contact Person
WIN# (of contact person)
E-Mail Address
Phone Number
Date(s) Requested
Hours Needed to
Estimated Attendance
Type of event

Room(s) Needed

Upper Chapel
Social Room
Dialogue Center
Kitchen ($15 fee due before event)
Food Served
I agree on behalf of my organization, to the listed polices, procedures, and processes.
Additional comments

Kanley Chapel Terms and Procedures:

To the fullest extend permitted by law, the above signed agrees that they shall be jointly and severally liable for and shall defend, indemnify and hold Western Michigan University, it's Board, President, Officers, Employees, Agents, Students and Representatives, harmless from and against all claims, demands, damages, suits, liabilities and expenses arising out of acts or omissions of the undersigned, or of their guests or invitees, while using the facility. Damages and/or losses will be billed directly to the above signed

If Western Michigan University and Kanley Chapel cannot provide the facility to the above signed on the date and time requested as a result of acts beyond it's control such as public emergency, inclement weather or acts of God, the above signed waive any and all claims that they may have against Western Michigan University, it's Board, President, Officers, Employees, Agents, Students and Reprsentatives for any losses, damages or expenses there from.

No item may be attached to floors, walls or ceilings, in the facility by methods of nailing, stapling, tacking or taping except flower arrangements or decorations on the end of the pews. These must be secured by covered wire or pins. No lighted candles in any areas expect on the marble altar in the upper chapel, windows still arrangements approved ahead of time by building coordinator and through the rental of candelabras ($20).

Except for minimal uses of sacramental wine during a service, no alcoholic beverages shall be brought into, used or distributed in or outside of the facility.

Any furniture that is rearranged by the above signed will be returned to it's original location prior to the end of the scheduled time in the facility. The above signed is responsible for checking keys in/out to use the facilities and is responsible to make sure the building is locked and empty when they leave at the end of the event. And food eaten in the rooms downstairs must be cleaned up and properly disposed of prior to leaving or a $25 charge will be imposed. Wedding bookings will be given priority on Friday evenings and on Saturdays; the above signed will be contacted if a wedding is booked regarding canceling the event.

The lights in the upper Chapel are on a special timer and not to be adjusted by anyone except authorized Western Michigan University Personal.

Access to Kanley Chapel is available between the hours of 7 AM and 10 PM only, except during campus closure periods.

Western Michigan University is not liable for the loss, theft or damage to property or belongings to the above signed, their guests and invitees during the scheduled event. Other University events can be scheduled the day of your event, which might interfere with the above signed's use of the adjacent parking facilities. The above signed acknowledges and agrees that they must comply with all University rules, requirements and prohibitions including but not limited to, those concerning the use of alcohol and those concerning fire, flame, and other activities deemed dangerous by the University. The above signed will have an event contract on file with 1150 Kanley and retain a copy of this contract and have it available while using the facility for the event. It is understood that this agreement is a complete understanding between the parties. No changes can be made to this contract unless they are in writing and signed by all parities.