What is the difference between a Non-Affiliate and an Affiliate application?

The Affiliate Application is for departments of Western Michigan University. A Non-Affiliate application is for a business or person that is not affiliated with WMU. Regsitered Student Organization Booths, are those RSOs registered for the 2016-2017 school year.

How much does a booth cost?

For Non-affiliate applications, the fee is $175 per booth. WMU Affiliates do not pay booth fees. Booths who signs up after July 31 will be charged a late fee of $25.

When are the applications due?

The applications are due by July 31 by 5 p.m. Non-affiliate applications timestamped after this date will be charged a $25 late fee . All fees are non-refundable.

When will I be notified on booth placement?

You will receive a confirmation letter by Friday, August 22, stating your check-in time and booth assignment.

Can I sell food at my booth?

No. Only registered food vendors will be allowed to sell food at Bronco Bash. Any food items you wish to provide at Bronco Bash must be given away at no cost to participants. Small candy items (i.e. suckers, gum, licorice and mints) are the only approved give away items for Bronco Bash. All items must be approved by the Bronco Bash staff prior to the event.

What is included in the booth fee?

Each booth space will be set up with an 8-foot table and two folding chairs. You are responsible for providing any special items for your booth's needs.

When can I set up my booth?

You will have an assigned check-in time that will be included in your confirmation letter.

Can I bring a tent for my booth?

You may request to bring a tent for the day of Bronco Bash (please note on your application). You are responsible for providing your own tent. Tents cannot exceed 10 feet by 10 feet in dimension and must be self-standing. Tents with stakes are not allowed at Bronco Bash due to the severe damage they cause to landscaping. Please note that those organizations requesting tents will be placed in a limited area where space is available.

Where do I go for check in?

Each participant will be assigned a check-in location and time. Check-in locations will vary depending on booth placement. Your group's check-in time and location will be detailed and included in the confirmation mailing you receive in late August.

Will there be someone to assist in unloading my materials?

Bronco Bash staff will be on hand to assist in unloading materials. However, if you would like to use the Bronco Bash staff, you must arrive at your designated check in time. If you choose not to check in at this time, we will not provide transportation of your materials or equipment. We do not provide staff to watch your materials.

Can I request a specific booth location?

We will do our best to accommodate special requests regarding booth location. However, as we usually have over 400 participants every year, we cannot accommodate every request. Booths will be assigned on a first come, first serve basis. We cannot make any guarantee as to where your booth will be located.

Can I have students apply for credit cards at my booth?

Credit card solicitation is prohibited at Bronco Bash. Vendors may not provide credit card applications or allow signing up for credit cards at Bronco Bash booths.

Will there be load-out assistance?

If you would like load out assistance beginning at 7 p.m. after the event, please indicate this on your application. There is a $25 charge for load-out assistance per vendor.