| Career and Student Employment Services | Western Michigan University

Career and Student Employment Services

For Employers > SM- Managing the Department

MANAGING DEPARTMENT FUNDS

Federal Work-Study Funds
Work-Study is a need-based financial aid program funded by the Federal government, and WMU. Students must complete the financial aid application (FAFSA) in order to be considered for federal work-study. As with most financial aid programs, federal work-study is awarded primarily for the fall/spring academic year. A separate application is required to request additional work-study for SU1/SU2 sessions.

Federal work-study is awarded by term, and may be earned throughout the term provided the student maintains at least half-time enrollment (six hours for fall and spring semesters or three hours for summer) and continues to meet general financial aid eligibility requirements. Maximum earnings per term are limited by the term award amount. If a student exceeds the award amount, the employing department will be responsible for the excess.

Please click here for full information concerning federal work study. Some staff have access to Cognos and/or Banner to view student federal work-study awards. Students can view their financial aid information including federal work-study through GoWMU.

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Department Funds
Fund 11 is the typical operating fund for the student employment budget which principally comes out of object code 3511. There may be other funds available in your area for student employment. Consult with your manager or chair.

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Budget and Monitoring of Student Employment Funds
One of your most important functions as a supervisor of student employees is to wisely utilize the funds allocated to your department for student employees. This means tracking your department's spending on student employees very carefully.

Reports through Kronos can aid budgeting efforts.

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