Annual Leave Program for Non-bargaining Employees
Annual Leave Program for Non-bargaining Employees, Effective June 30, 2011
As announced by President Dunn on June 29, 2010, the University is implementing a new annual leave program for all benefits-eligible, non-bargaining employees effective June 30, 2011. Policy information is available in the Employee Handbook.
Beginning with fiscal year 2011-12, annual leave will be allotted on a lump-sum basis instead of by accrual. Going into 2011-12, employees will be able to carry over a maximum annual leave balance of 120 hours. On July 1, the full amount of annual leave for the fiscal year will be credited in a lump sum allotment. For lump sum allotment schedules, carryover amounts in this and in future years, and other annual leave policy information, please refer to the Employee Handbook.
The transition between annual leave programs occurs within pay period 02, June 27 through July 10, 2011. The paycheck for this pay period is issued on July 19, 2011. More specifically, the first four days of the pay period fall under the program in effect before June 30, 2011, whereas the remainder of the pay period falls under the new program. Please see below for more detail.
Frequently Asked Questions
Will my paycheck for pay period 52, issued on July 5, 2011, for the period June 13 through 26, show annual leave accrual as usual under the program in effect before June 30, 2011?
Yes, for the July 5 pay date, annual leave accrual will occur as usual on the basis of hours paid in the pay period.
How should my department report any annual leave hours I plan to use for June 27 through June 30, 2011, since these dates fall in pay period 02, the transition pay period between annual leave programs?
Your department should report these hours in advance during pay period 52 much like is done for winter closure. Annual leave hours used in the rest of pay period 02, July 1 through 10, should be reported as usual during processing for that pay period. This split reporting will be required whenever pay period 02 crosses fiscal years.
How will I get credit for annual leave accrual for June 27 through 30, 2011?
For implementation of the new annual leave program on June 30, 2011, the University is allocating on a one-time basis 3.1 hours of annual leave to all non-bargaining employees covered by the benefit program. This figure represents four days' worth (40 percent) of the highest accrual increment for a pay period on standard hours paid.
I plan to have a sufficient annual leave balance in order to carry over exactly the maximum of 120 hours of annual leave into fiscal year 2011-12 without having my balance reduced. How do I ensure that this happens?
To ensure a carryover annual leave balance of 120 hours into fiscal year 2011-12, be sure to have a net balance of 116.9 hours as of the end of pay period 52, June 26. As explained above, account for any annual leave hours to be taken in the period June 27 through 30. This way, the 3.1 accrual hours added for June 27 through 30 will get you to the desired total.
When does the carryover process for the next fiscal year occur, and when will I receive credit for my lump sum allotment for the next fiscal year?
The carryover process will run at midnight on June 30, and the lump sum allotment will be allocated on July 1.
How can I find out the amount of my lump sum allotment that I will receive on July 1?
For this and other annual leave policy information, please refer to the Employee Handbook.
When will I see results of the June 30 carryover and the July 1 lump sum allotment for 2011?
The net result of these figures, reduced by any annual leave hours used for July 1 through 10, will be shown in the paycheck for pay period 02, issued on July 19, 2011.
How are Kronos timekeepers going to know what to do and when?
Payroll will be issuing timely instruction to Kronos timekeepers about the new annual leave program.
Questions?
Phone Human Resources, (269) 387-3620.