• Home
• Contact Us

• Resources
  • Careers at WMU
  • CEDRS
  • Electronic Workflow
  • Employee Handbook
  • Form I-9 Information
  • HelpNet EAP
  • Holiday Schedule
  • HR Forms
  • HR Reporting
  • Professional Development
  • Recognition Programs
  • Self Service
  • Student Employment Online Transactions
  • Western Wellness
  • WMU Make a Difference

Form I-9

The U.S. Department of Homeland Security requires WMU to verify the identity and employment eligibility of all employees via Form I-9. All employees refers to all faculty, staff, temporary and student employees.

Existing employees who need to update Form I-9

1. Employees with an incomplete or invalid Form I-9 will receive an email from Human Resources with detailed instructions for updating their Form I-9.
2. Complete the Employee Verification and Information Section using How do I complete my Form I-9?
3. Bring your original, unexpired documents to Human Resources for verification.

New employees

1. All new employees will receive an email from Human Resources with detailed instructions for Form I-9 completion.
2. On or before your first day of employment: Complete the Employee Verification and Information Section using How do I complete my Form I-9?
3. Within three business days of your first date of employment: Bring your original, unexpired documents to Human Resources for verification.

Department responsibilities

• Ensure that the employee completes the above responsibilities within three business days of the first day of employment.
• The electronic Form I-9 process is triggered by appointment form entry. Appointments must be received by Human Resources at least five business days prior to the employment begin date for all employees.
• All new faculty, staff, temporary and student employees will receive an email from Human Resources with instructions for Form I-9 completion.
• Rehired employees may already have a Form I-9 on file in Human Resources. To verify, please contact Human Resources with the employee's name, date of birth, and last four digits of Social Security number. You may send this information to hr-hris@wmich.edu.
• Employees whose work location is outside of Kalamazoo County may be subject to an alternative procedure for employment eligibility verification. Please contact Human Resources for details.

Questions?

Please contact Human Resources or email hr-hris@wmich.edu.