Mailing Lists

Purpose

This document establishes rules for obtaining and using mailing lists at Western Michigan University.

Policy statements

There are three options for mailing lists at Western Michigan University. Questions may be directed to oit-mlm@wmich.edu

LDAP groups

  • Must be University-related.
  • Must be sponsored by WMU faculty or staff member.
  • Membership is not limited to WMU.
  • Expected traffic levels should be moderate.
  • Name is in format of dept-group at wmich.edu.
  • Messages cannot be archived.
  • Can be moderated or members only.
  • Interface is via website.
  • Members cannot self join.

GoWMU groups

  • For WMU members only (student, faculty, staff, or affiliate)
  • May be sponsored by student, faculty or staff

One-time mailing lists

  • Generated for a specific purpose.
  • Takes approximately four hours to add into the email system.
  • Must be sponsored by faculty or staff.
  • Generally usable for only a few days.

Definitions

LDAP groups are created within the WMU enterprise directory which defines which roles are assigned to students, faculty and staff.

GoWMU groups are a community of people with common interests created within GoWMU. Once a group is created, its members can then post messages, send group announcements, send group emails, chat, share files, and even share photos.

One-time lists are created and used once, for a specific purpose.

Justification

Mailing lists are a way to communicate with a number of people by use of a single email address. Whenever someone sends a message to a mailing list address, that message goes out to everyone subscribed to, or a member of the list.

Enforcement

Individuals utilizing WMU mailing lists shall abide by the rules of this policy and shall not violate WMU's mass email policy. Any person found to be in violation of this policy will be subject to appropriate disciplinary action as defined by current University policy.

Reference

Document action 

Revised: June 2008