Policies

Policies

Congress Policies

Congress Papers

All Congress papers are expected to present unpublished original research never before offered at a national or international conference.

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Paper Presenter Eligibility

All those working in the field of medieval studies, including graduate students and independent scholars and artists, are eligible to give a paper, if accepted, in any session. Enrolled undergraduate students, however, may give a paper, if accepted, only in the "Papers by Undergraduates" Special Session(s).

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Presider Eligibility

No participant may preside and give a paper in the same session.

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Respondent Eligibility

No participant may give a paper and serve as a respondent in the same session.

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Agreement to Deliver Papers in Person

Submission of a paper proposal is considered agreement by the author to attend the Congress and to deliver the paper in person if it is accepted. It is a matter of Congress policy that papers are not read in absentia.

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One Paper per Participant

The Congress Committee will schedule only one paper per participant, with the exception of plenary lecturers and those giving papers in the Saturday evening Pseudo Society session, who may give two papers.

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Three Appearances per Participant

The Congress Committee will schedule a person as a participant (paper presenter, panelist, discussant, workshop leader, demonstration participant, poster presenter, presider, or respondent) in a maximum of three sessions. Organizers may organize as many sessions as the Committee approves.

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Eight Participants per Session

With the exception of readers' theater and other performances, the Congress Committee will schedule a maximum of eight participants in a session, a presider (or presiders) and seven others (with allowance made for co-authored contributions).

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Multiple Submissions

You are invited to propose one paper for one session. The Congress Committee reserves the right to disallow all participation to those who breach professional courtesy by making multiple submissions.

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Rejected Paper Proposals

Organizers of Sponsored and Special Sessions are obliged to forward unused abstracts, together with their Participant Information Forms, to the Medieval Institute by October 1 so that the papers can be considered for General Sessions.

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Audio-Visual Equipment Requests

Requests for audio-visual equipment are made on the Participant Information Form at the time a paper abstract is submitted for consideration or one agrees to participate in a panel discussion, roundtable, workshop, or performance (on or before September 15). Late equipment requests can rarely be accommodated.

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Food and Beverages

Image of the interior of the Fetzer CenterFood and beverages (including, but not limited to, alcoholic beverages) consumed at Congress events on the WMU campus must be provided by WMU Catering, Fetzer Center Catering, or the Medieval Institute. Food and beverages purchased from outside vendors may not be brought into Congress meeting rooms in the Goldsworth Valley dormitories, the Bernhard Center, or the Fetzer Center at any time. Should food or drink purchased outside of the Fetzer Center be brought into the Fetzer Center, it will be confiscated and left at the front desk for pick up upon departure from the building.

Catered events on the WMU campus during the Congress can be arranged by completing the Meeting/Reception Reservation Form, which is available on the Congress website beginning in July. The deadline is October 1.

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Congress Badges

Each registrant receives a Congress badge; it should be worn throughout the Congress. You must wear your badge to attend sessions, visit the Exhibits Hall, attend the Saturday Night Dance, use the Student Recreation Center (for a fee), and use campus computer labs. The facilities and services of the Congress are available only to registered attendees.

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Photographs:

  • John Dunn, President of WMU, welcomes Congress attendees (photo: Neil Rankin)
  • Congress attendees socializing in the Fetzer Center lobby (photo: Neil Rankin)
 

The Medieval Institute
Western Michigan University
Kalamazoo MI 49008-5432 USA
(269) 387-8745 | (269) 387-8750 Fax
medieval-institute@wmich.edu