All those working in the field of medieval studies, including graduate students and independent scholars and artists, are eligible to give a paper, if accepted, in any session. Enrolled undergraduate students, however, may give a paper, if accepted, only in the "Papers by Undergraduates" Special Session(s), listed in the Call for Papers for the 48th Congress under "In Honor of Marcia Marzec: Papers by Undergraduates."
No participant may preside and give a paper in the same session.
No participant may give a paper and serve as a respondent in the same session.
Submission of a paper proposal is considered agreement by the author to attend the Congress and to deliver the paper in person if it is accepted. It is a matter of Congress policy that papers are not read in absentia.
The Congress Committee will schedule only one paper per participant, with the exception of plenary lecturers and those giving papers in the Saturday evening Pseudo Society session, who may give two papers.
The Congress Committee will schedule each participant as paper presenter, panelist, discussant, workshop leader, demonstration participant, poster presenter, presider, or respondent for a maximum of three sessions. Organizers may organize as many sessions as the committee approves.
With the exception of readers' theater and other performances, the Congress Committee will schedule a maximum of eight participants in a session, a presider (or presiders) and seven others (with allowance made for co-authored contributions).
The Congress Committee strongly discourages multiple submissions and obliges participants to inform organizers when they submit paper proposals to more than one session. The committee reserves the right to disallow all participation to those who breach professional courtesy by multiple submissions.
Organizers of Sponsored and Special Sessions are obliged to forward unused abstracts, together with their Participant Information Forms, to the Medieval Institute by October 1 so that the papers can be considered for General Sessions.
Requests for audio-visual equipment are made on the Participant Information Form at the time a paper abstract is submitted for consideration or one agrees to participate in a panel discussion, roundtable, workshop, or performance (on or before September 15). Late equipment requests can rarely be accommodated.
Food and beverages (including, but not limited to, alcoholic beverages) consumed at Congress events on the WMU campus must be provided by WMU Catering, Fetzer Center Catering, or the Medieval Institute. Food and beverages purchased from outside vendors may not be brought into Congress meeting rooms in the Goldsworth Valley dormitories, the Bernhard Center, or the Fetzer Center at any time. Should food or drink purchased outside of the Fetzer Center be brought into the Fetzer Center, it will be confiscated and left at the front desk for pick up upon departure from the building.
Catered events on the WMU campus during the Congress can be arranged by completing the Meeting/Reception Reservation Form, which is available on the Congress website beginning in July. The deadline is October 1.
Each registrant receives a Congress badge; it should be worn throughout the Congress. You must wear your badge to attend sessions, visit the Exhibits Hall, attend the Saturday Night Dance, use the Student Recreation Center (for a fee), and use campus computer labs. The facilities and services of the Congress are available only to registered attendees.