Registrar’s Notes – March 3, 2014
We are in the final week of midterm grading for the Spring semester. Midterm grading will remain open through Monday, March 10. Instructions on submitting midterm grades can be found on the Registrar’s Office website at http://www.wmich.edu/registrar/faculty-staff/ instructors/midterm-grading.html. Students will be able to view their midterm grade in GoWMU or, on a Smartphone through the WMU Mobile app, as soon as a grade has been entered.
Fall 2014 Registration
Registration for the Fall 2014 semester opens next Monday at 8:00 a.m. for graduate students. The complete priority schedule can be found at: http://www.wmich.edu/registrar/calendars/ timeticketFall.html.
It is time for the semi-annual security reauthorization. Security packets will be arriving soon to your department contact person. Forms should be completed and returned to the Registrar’s Office no later than Monday, March 24. Please contact Mike Roe (firstname.lastname@example.org) if you have any questions.
FERPA and Student Notes
According to FERPA all notes made about a student that an institution maintains and shares with school officials are included in the definition of education records. This applies to notes produced and maintained in electronic as well as hard copy format and includes all e-mail correspondence.
It is important to understand that notes are considered a part of the education record because that means notes are subject to disclosure under FERPA. In the event the student invokes his/her right to inspect or review their education record, all student notes would need to be made available to the student. Notes would also be subject to disclosure if the education record is released to comply with a judicial order or subpoena.
Sole possession notes are an exception. Sole possession notes are made by one person as an individual observation or recollection of a student, and are kept in the possession of the maker. Sole possession notes are not subject to FERPA regulations. However, sharing the notes with another person or placing them where they can be viewed by others makes them “education records” and subject to FERPA.
With the move to imaging, Degree Works and electronic communication it is easier than ever to maintain information on a student, but we need be mindful that any information kept is subject to disclosure under FERPA.
Monday, March 3-- Last day for 25% tuition refund for a complete withdraw
Monday, March 3—Spring break begins
Monday, March 10 – Midterm grading closes, end of day
Monday, March 10—Classes resume
Monday, March 10—Fall 2014 registration begins
Monday, March 17—Last day to withdraw from Spring courses
April 21-25—Final Exam week
Saturday, April 26—Commencement
Tuesday, April 29--Spring grades due at noon