Air Travel—Steps to:

AUTHORIZATION >> travel >> reimbursement

  1. Create or verify that you have a AAA—NUTRAVEL Login* profile.
    • Create a profile—fill out an Individual Traveler Profile and fax to (402) 390-9110 or email it to .

      Verification—If you can't remember your login information or if you have a profile created contact or calling (800) 854-5044.

      * Please note that the the login to NUTRAVEL is not your BroncoNet ID and password.
  2. Estimate your travel plans and costs for things such as:
    • Departure & return dates
    • Conference cost
    • Hotel accommodations
    • Air travel—Estimated cost for air travel through AAA's NUTRAVEL system. All tickets must be booked through AAA Travel.
      • Better deals found elsewhere? If you are able to provide documentation that you can find a lower price from an outside source, contact AAA at
        (800) 854-5044 to see if they can match the price. If they are unable to match the price a waiver can be obtained as long as it is done before the tickets are purchased. Purchases of airline tickets from another source without a waiver will not be reimbursed.

    • Car rental
    • Meals
  3. Obtain Online Air Travel Authorization
    University travelers, as far in advance as possible:
    • Login to the Air Travel Authorization system using your BroncoNet ID and password,
      • Have your travel estimation available for entry into the online system.
        (Quick Guide)
      • Complete and submit an online travel authorization.
      • Wait for notification that your authorization has been approved.

        Please note: if you have checked "Return to requestor instead of AAA", on your travel authorization, your travel authorization will not be sent to AAA and therefore not available when you place a reservation within NUTRAVEL. AAA can not process any NUTRAVEL reservations until they receive your authorization. You will first need to mark "Approve/Route" within your request before moving on to the next step.
  4. Place Your Reservations
    Once your authorization has been approved you can proceed with placing your reservations.

    International Travel*
    Internation travel must be booked through a AAA Travel Agent by calling (800) 854-5044. The NUTRAVEL system is only for domestic travel.

    Domestic Bookings*
    Log in to AAA—NUTRAVEL system to place your travel reservations and solidify your itinerary.

    • Ticket Payment
      Tickets will be automatically charged to the University's Business Travel Account and then charged back to the various departments accordingly.
    • Frequent Flier Mileage—University travelers are allowed to keep their own frequent flier miles. However, travelers should keep in mind the importance of obtaining the lowest available fares.
    • Hotel Accommodations
      If lodging has not been prearranged, such as through a conference, AAA Travel can assist you with your reservation.
    • Car Rental
      When a rental car is needed introduction with air travel, the reservation can be made via AAA travel. A personal credit card will be requested by AAA Travel to guarantee the reservation. A personal credit card will also be needed for payment of the rental car at pick up. The original receipt will need to be submitted for reimbursement.
    *Please note: Flight reservations and payment reservation outside of coach class must be pre-approved by the appropriate vice president.

If you need AAA agent assistance you may call (800) 854-5044.

Next Steps—TRAVEL >>

Travel Authorization


Quick Guide

Quick Guide

* Please note that the login to NUTRAVEL is not your BroncoNet ID and password.

Hertz Rental Car


WMU Travel
Western Michigan University
Kalamazoo MI 49008-5203 USA
(269) 387-2154 | (269) 387-4299 Fax