Catering Policies

Plated salad.

Please review the detailed outline of WMU Catering policies to ensure the success of your event.

Bernhard Center Room Rental Rates

Food and beverage policy

No food or beverage may be brought into the Bernhard Center. All meals served Monday through Friday after 8 p.m. and Sunday after 2 p.m. will be assessed overtime charges.

In compliance with state health regulations, all leftover food remains the property of WMU Catering and will not be given to the host or guests following a catering event.

Please contact WMU Catering at (269) 387-4868 for additional information and procedures.

Guarantee policy

A final guarantee of the number of guests is required five working days prior to your event.

We appreciate any estimates you can provide 10 days prior to your event to assist us with our planning. Substantial increases in the final guarantee above the original estimate may alter menu availability. Billing will be based on the final guaranteed number of guests or the number of meals servedwhichever is higher.

Minimum guarantees

Served banquet meals: If less than 15 guests are guaranteed, a $15 set-up charge will apply.

Buffet banquet meals: If less than 40 guests are guaranteed, a $25 set-up charge will apply.


WMU Catering accepts the following methods of payment: cash, checks, money orders, Visa, Mastercard and Discover.

Final payment of the charges for your event will be made seven days prior to the date of your event, unless your organization has pre-arranged and is approved for direct billing. For direct bill accounts, payment must be made within 30 days of receipt of the invoice or a finance charge will be applied. If questions regarding billing arise, please call the Bernhard Center office for all Western Michigan University and off-premise events. All prices are subject to applicable service charges and Michigan sales tax.

Service charges

  • A 20 percent service charge will be added for catered events held at the Bernhard Center and at off-premise locations.
  • A $25 drop-off charge will be included for orders less than $100.
  • Free delivery is available for orders over $100 at on-campus and off-site locations within 10 miles of Western Michigan University.
  • Free pickup service is available in the WMU Catering office at the Bernhard Center.


Cancellations must be made no later than 14 working days prior to the event in order to avoid a charge. Cancellation of a food and beverage event less than seven working days in advance will be subject to appropriate food preparation and labor charges.


Any decorations provided by the client need to be coordinated with the Bernhard Center office. No glitter, masking tape, scotch tape, nails, tacks, etc., are to be used on any painted or veneer surface. Please ask our assistance in hanging banners, etc. If these rules are violated, the client is responsible for any damage to the premises or equipment by members, guests or outside groups contracted by the client. Damage charges will be assessed and charged to the client or group to cover the cost of damage.

The Bernhard Center and WMU Catering assume no responsibility for damage or loss to any merchandise or personal items left in our banquet facilities or meeting rooms. This applies prior to the event, during the event and post-event.