Commuter Meal Plan Contract

Dates, rates and information

Contract Dates:

Summer Session 2020

Session I: Monday, May 4 through Wednesday, June 24, 2020
Session II: Wednesday, June 24 through Friday, Aug. 14, 2020

2020-21 Semesters

Fall: Wednesday, Sept. 2 through Saturday, Dec. 19, 2020
Spring: Monday, Jan. 11 through Saturday, May 1, 2021

Summer Session 2021

Session I: Monday, May 10 through Wednesday, June 30, 2021
Session II: Thursday, July 1 through Friday, Aug. 20, 2021

By signing up for a Dining Services plan, I hereby agree to pay the rates set by the Board of Trustees. I recognize that due to unsettled conditions of prices for food, labor and utilities, the University reserves the right to increase the charge during the year if necessary. 

All plans include – Dining access Monday (breakfast) through Sunday (late-night). Meal plan holders may select to use meals for online carryout (two meals per day, Monday-Friday) and Late-nite Carryout (one meal per day, Monday-Thursday). Meals may also be used at Parkview Café (one meal per meal period, Monday-Friday).

Residence hall meal plan information

Residence hall meal plans are purchased as part of a Residence Hall and Dining Services contract.

Commuter meal plan information

Students who live off campus or in the WMU Apartments can purchase commuter meal plans separately.

More information

Top five things to know about your meal plan:

  1. Commuter Meal Plans may be changed once during the first month of service in the fall and spring semesters. To change your meal plan, please contact the dining office.
  2. You or a guest may purchase meals using Dining Dollars or cash at the checker’s stand in the dining centers.
  3. Food may not be carried out of the dining center. Students may take one beverage with them using their EcoMug.
  4. Western Michigan University is not responsible for any personal items left unattended.
  5. Your meal plan is for your use only. Do not transfer your WMU Bronco Card to another person or allow your card to be in another’s possession.

You agree to and will comply with the rules, policies and procedures set by the WMU Dining Services department.

 a. Your WMU Bronco Card is valid for dining service as long as you participate in a dining plan. Present your WMU Bronco Card to enter Dining Services. Your card, and therefore your meal plan, may not be transferred to, or in the possession of another person. If you leave the dining center for any reason, you must have your WMU Bronco Card scanned to re-enter. If your card is transferred to another person (with or without your consent) it will be kept by the Dining Services checker or cashier, and a $25 fine will be charged to the legal cardholder. The legal cardholder may be processed in accordance with the WMU Student Code. If your card is lost or stolen, call WMU Dining Services immediately at (269) 387-4844.

b. The dining centers are open at least 12 hours per day, Monday through Friday, and students may dine in any dining center at any time during open periods. (Note: During the summer sessions, Dining Services will post serving hours; the dining center will close between meal periods.) Services are consolidated on the weekends such that two dining centers serve a full menu.

c. Dining Dollars may be used at any WMU Campus Café or to purchase a guest meal in any residence hall dining center. To use your Dining Dollars to purchase a guest meal in the dining center, let the checker know that you will be using Dining Dollars to purchase a meal and the checker will scan your WMU Bronco Card. You must accompany your guest when entering the dining center. You may not use your meal plans to bring others into the dining center or give your WMU Bronco Card to another person to enter the dining center.

d. If you have a need for specialized food products, contact Dining Services via email prior to purchasing a meal plan to confirm that food options are suitable to meet your needs. Contact should be made by email to or

e. The only circumstance in which a refund for missed meals will be considered, will be due to an absence for personal illness for more than seven (7) days. Such requests are to be directed to the WMU Dining Services Director, Room 161 in the Bernhard Center. The absence must be substantiated in writing, including an appropriate signature; i.e., a letter from a hospital administrator, personal physician, Director of the WMU Sindecuse Health Center, etc. The refund will cover only the raw food cost of the meals missed after the seventh (7th) day.

f. WMU Dining Services rules, policies and procedures are posted in the dining centers, available at, and/or are included in the Residence Hall Community Living Expectations (available online at

Payment options: Meal Plan Only Contracts can be charged to a valid VISA®, MasterCard®, Discover® credit card or charged to your WMU student account. The dining charge for your Meal Plan Only Contract cannot be split between these two payment options.

Payment using WMU student account: I understand the fee for the Dining Services being purchased will be charged to my WMU student account. I am responsible for viewing my account balance and monthly statement at and for making a timely payment for this service. In the event my account is referred to a collection agency, I will be responsible for any collection costs, collection fees, and/or legal fees incurred in the collecting of the account balance.

Cancellation: If you choose to cancel a submitted Dining Services Meal Plan Contract, you must submit a letter requesting a cancellation and send it to the Dining Services Director. 

Penalties: Students that cancel this contract prior to the first date of the contract term, and will be enrolled at WMU during the contract term, will incur a $100 penalty. Beginning the first date of a contract term (see contract term start dates on page 2), any cancellations by enrolled students will be assessed the full amount of the contract for the contract term.

Acknowledgement: By electronically submitting the Dining Services Meal Plan Contract, I acknowledge that I have read and understand and agree to the contract terms and conditions (including the Dining Services Contract Details, Additional Terms and Conditions, and Schedule A) and that the information submitted electronically is correct. I am responsible for knowing, making myself aware of, and complying with all Dining Services rules, policies and procedures, the WMU Student Code and all City, State and Federal laws, which are incorporated herein by reference.

Additional Terms and Conditions

This contract contains the terms and conditions upon which your board at Western Michigan University Dining Services is contracted to you by the Board of Trustees of Western Michigan University (“University”).

I.  Cancellation

A. You must submit a WRITTEN request to change or cancel this contract. The requested change or cancellation, if granted, will be effective the day following the date that your written request is received at the Dining Services office; Room 161, Bernhard Center. Until you complete these terms, your contract continues and you will continue to be charged.  

B. If you are academically dismissed, this contract will automatically terminate. No cancellation fees are charged. Certain other rules govern this situation. Review VII Miscellaneous.

C. If you withdraw from the University during a semester you will be charged dining rates through the date of your withdrawal.

D. If you cancel your contract or your contract has been terminated by the University, you will be held responsible for any policy violations and completing any sanctions associated with those violations as listed in the WMU Student Code.

II.  Cancellation fees

If you choose to cancel a submitted Dining Services Meal Plan Contract, you must submit a letter requesting a cancellation and send it to the Dining Services Director. Students that cancel this contract prior to the first date of the contract term, and will be enrolled at WMU during the contract term, will incur a $100 penalty. Beginning the first date of a contract term, any cancellations by enrolled students will be assessed the full amount of the contract for the contract term. 

III. Payment

You agree to pay the University the amounts on the attached Schedule A (Rates). Payments will be made to Western Michigan University, Cashiering Dept., 1903 W. Michigan, Kalamazoo, MI 49008-5282. Payment should include your name, Western Identification Number (WIN) and address. Questions concerning the status of your payments should be directed to (269) 387-6000.

IV. Insurance

The University is not liable for any loss, theft or damage to your property while in the dining room. 

V.  Liabilities

A. To the fullest extent permitted by law, the University, its employees and agents shall not be liable to you or to your guests or invitees for any damages, personal injury, death, inconvenience, loss or theft as to personal property, caused by the building or any part thereof becoming out of repair. The University shall not be liable for failure to furnish heat, gas, electricity, or telephone service; or from the bursting, leaking, overflowing or backing up of water, gas, sewer, or steam pipes; or damage caused by defective wiring. Furthermore, the University, its employees and agents shall not be liable for theft, damages or injury resulting from your, or your guests, invitees or trespassers, acts, errors, omissions, negligence or accidents. 

B. You are responsible for supervising the care of the building, identifying offenders and notifying Dining Services staff members and/or the Department of Public Safety when malicious damage occurs. If you damage or abuse the building or furnishings you will be held liable.

C. You acknowledge opportunities throughout the school year to participate in a variety of activities and events not required as part of the student academic curriculum, including, but not limited to: using fitness rooms, residence hall facilities, equipment, athletic events; educational, recreational and social activities and programs that occur on the residence hall floor, and on or off  Western Michigan University’s campus; consumption and/or participating in the distribution or selling of food and beverages by students, student organizations, and/or non University individuals; and travel to and from and participation in events, conferences and other activities on and off campus. You recognize that your participation in such extracurricular activities may involve physical exertion and/or actions or omissions which could cause or result in injuries and/or health problems; contact with a variety of individuals, including non-University persons; risk of loss or damage to property; inconvenience and discomfort; exposure to circumstances and presence in locations with no supervision or protection; and other risks inherent in the particular activity or event in which you may be participating. In consideration of being permitted to utilize these facilities and equipment, and to participate in the activities and events available to our students, signing this contract means that:

1.)  You understand the above risks may occur; you assume all risks inherent in and which arise from your participation in travel, activity and connected activities and other consequences or events that occur in conjunction with such extracurricular activities or events.

2.)  To the fullest extent permitted on behalf of you and your heirs, assigns and all other, by law, you knowingly and intentionally release and waive any and all claims of whatsoever kind or nature against Western Michigan University, its Board, president, officers, employees,  advisors, agents and representatives which may arise out of your participation in these activities and events, including, but not limited to acts, omissions or negligence of the other students, advisors, and other individuals or organizations except for the University’s gross negligence or willful and wanton misconduct.

3.)  You further agree to be responsible for your own safety, well-being and conduct, and that neither Western Michigan University, its Board, president, officers, employees, agents or representatives will be liable or responsible if you suffer personal injury, death, and/or other damages or losses, except if caused by their gross negligence or willful misconduct.

4.)  You also understand and agree you are solely responsible and assume all risk for damage, loss, or theft of personal belongings (equipment, cameras, keys, jewelry, clothes, etc.) brought with you when participating in and traveling to and from such activities or events. Western Michigan University is not responsible for these personal items and they are not covered by Western Michigan University’s insurance coverage.

5.)  You also authorize being taken to a medical facility for treatment in the event of an emergency, and consent to emergency medical treatment being administered to you in the event you are unable (or your parent or guardian, if applicable, cannot be reached) to authorize such treatment.

6.)  You recognize that you may appear in photographs, video tapes, recordings, motion pictures, and other records of the extracurricular activities or events in which you participate, and you consent to Western Michigan University using, at its discretion, such photographs, video tapes, motion pictures, recordings and any other recordings in which you may appear, unless you inform the photographer that you do not wish to be filmed. You also understand that WMU cannot control filming between students. 

VI.  Contract modifications, breach, remedies

This contract may be terminated, changed, modified or amended by the University for any of the following reasons. (Termination gives the University immediate right to possession of all space covered by this contract.)

A. When behavior requires inordinate attention from staff members, patrons, or community members.

B. When activities endanger your health, safety or welfare or the health, safety, and welfare of other patrons.

C. When gross/disruptive behavior is present.

D. When student status at the University ceases, regardless of reason.

E. When any of the University rules or the terms of the contract have been breached or violated.

F. When there is a violation of the University Student Code or abuse of the facilities, violators will also be subject to disciplinary action, prosecution, judicial review, legal and/or replacement fees as deemed appropriate by University officials. Students may also be subject to disciplinary action due to the misconduct of their guests.

G. The University may consider it necessary to close a dining unit. This could occur anytime that the University’s analysis of occupancy indicates such a closing would be necessary. This action shall not be deemed a breach of this contract by the University.

H. If your use of alcohol or other drugs results in behavior that causes concern for other students or staff members, on the first offense, you may be referred for an assessment to Behavioral Health Services. If you are referred, you must follow through on any therapeutic regimen recommended as a condition to remain a patron of Dining Services and you must demonstrate behavioral progress as verified by the Behavioral Health Services. Failure to comply may result in the University terminating this contract. If the behavior is a violation of the law or University policy, you will also be referred to the proper authority for disciplinary action.

VII.  Miscellaneous

The headings are used for reference purposes only and do not limit the content of this contract. Invalidation of any of the provisions contained herein by judgment or court order shall in no way affect any of the other provisions which shall remain in full force and effect.

It is the policy of Western Michigan University not to discriminate in its educational programs, activities, admission or employment policies on the basis of race, sex, sexual orientation, age, color, national origin, religion or handicap. This lease is governed by and construed with the laws of the State of Michigan.

Academic dismissal: Students academically dismissed are released from their contract at no charge. If the student is dismissed but awaiting readmission, he/she is permitted to utilize Dining Services. If readmission is not granted, there will be a charge only through the date denied readmission.