Emailing a Class Using Enterprise Directory Distribution Lists

Enterprise directory distribution lists are used to email an entire class. These lists may be used as soon as registration for a particular semester has begun, and up through the semester following. The lists may be used by the instructor of record for a class as well as the department chair and anyone in the department who has a designation of office assistant, office associate or office coordinator. If, for example, an instructor cannot attend class and has no access to email, an office staff member may use the list to send the class a message.

To use the list, from W-Exchange, enter the following string in the To: field:

  • Class subject abbreviation, e.g. anth
  • Course number, e.g. 1050
  • Hyphen (-)
  • Calendar year, e.g. 2020
  • Hyphen (-)
  • Course reference number, e.g. 40006


Error messages 

  • You are not authorized to send to this list

    This indicates that you are either not the instructor of record for this class, or that you are office staff in a department other than the department of record for this class. If you actually are the instructor for this class, the department will have to resolve the issue with the registrar's office. Once that has been resolved, you may try again.
  • Other error messages

    Contact the Help Desk at (269) 387-4357, option 1.


Emails sent to enterprise directory distribution lists have a size limit of 35MB. Files larger than 35MB should be distributed via Elearning, OneDrive, or Google Drive