Move-out

Video of WMU Residence Hall Move-Out Information

Residence Halls

Detailed move-out directions are emailed to student’s WMU account, and reminders are posted on social media.  Students should attend their April move-out meeting floor meeting.

Students are limited to two (2) helpers who are not displaying symptoms of COVID-19 or may have been exposed. They must comply with the University’s Face Covering Policy.

  • Dates

    November 20, 2020:  Students planning to depart after WMU switches to all online classes will turn their keys into the hall office prior to leaving campus on or before Nov. 20, 2020. Students returning spring semester would take home essential items and leave the rest. Access to the hall will not be available. Students who do not plan to return in the spring would remove all belongings and clean the room before checking out. Details will be emailed to students in early November.

    December move-out: Halls close at 7 p.m. Friday, Dec. 18, 2020. Students continuing spring semester do not need to move out over winter recess. We do, however, recommend taking home valuables and items needed over break since students will not be able to access the residence halls Dec. 19, 2020 to Jan. 3, 2021.

    Students leaving the university due to graduation, study abroad or withdrawing from classes will need to check out of their residence hall room. They should also complete a contract cancellation form in the housing portal.

    March 30, 2020: Students planning to depart after WMU switches to all online classes will use the express check out process to return their keys.  Follow directions outlined below.  Unlike August move-in, there are no reserved loading spaces around the buildings. Parking Services will enforce reserved and handicapped parking spaces.

    April move-out: Halls close at 7 p.m. Friday, April 30, 2021.  Unlike August move-in, there are no reserved loading spaces around the buildings. Students move out during the entire week vs. moving in two or three days. Parking Services will enforce reserved and handicapped parking spaces.

  • Check-out process

    During the final inspection of your room, the move-out inventory will be compared with the initial inventory students completed at move-in. Any damages will be itemized and charged to your student account. Any disputes about the damages must be received within seven days of damage notification.

    Express Option (preferred)

    Pick up an express check out envelope and label from the hall office or front desk.  Remove belongings and clean your room as directed in the “Preparing your room” section.  Complete the label and put the key in the express envelope.  Return the sealed envelope to the designated location in your hall. Staff will inspect your room after your departure.

    In-person Option

    Schedule a check-out appointment with your resident assistant (hall office if it is during the semester).  Prior to your appointment, remove belongings and clean your room as directed in the “Preparing your room” section.  Staff will inspect the room with you present, which lets you address items that may still need to be cleaned or removed.  Professional staff inspects the room after your departure.

  • Preparing your room

    Limited cleaning supplies are available from the hall office and front desk.

    • Remove all belongings, including items in desks and dressers.
    • Remove all tape, putty and adhesive from the walls, ceiling, furniture, windows and other surfaces.
      • Western Heights - leave hooks, tape and stickers on the walls
    • Remove stickers, graffiti or other items from both sides of the door.
    • Wipe down all surfaces—furniture, radiator, window sill—to remove dust, debris and stains.
    • Sweep and mop the floor.
    • For suites: Clean the bathroom, including the shower and the toilet. In April, throw away your shower curtain, but leave the clips.
    • Clean and close windows.
    • Empty recycling bin.
    • Take all trash to outside dumpster.
    • If you have a microfridge, clean, defrost and leave in your room.
      • December departures:  Contact Bedoft via email to notify them to pick up the unit.
    • Turn off lights.
    • Lock door.
    • Check mail in mailbox. Pick up packages from the office/desk.

    Items left of value will be held for 30 days and, if not claimed, will either be disposed of or sold at auction. A fee may be assessed for removal of abandoned property.

  • Tips
    • A few weeks before move out, start taking home items you do not need. It will mean less to pack and carry when you do checkout.
    • Allow about an hour to move everything to your car. It helps if everything is packed before any move-out helpers arrive.
    • 24-hour quiet hours begin at 11:59 p.m. the Saturday before finals week.
    • Look around your room/apartment. Enter any maintenance items into Bronco Fix-It.
    • All policies are still in effect during finals week! Students with disruptive behavior may be asked to leave immediately.
    • You can leave any time during finals week. With the traffic around the residence halls and high demand for the elevators, leaving early may mean avoiding the congestion of the last day.
    • In April, large dumpsters will be outside for carpets and furniture. Items that can be donated like appliances and food will have separate collection areas.  Look at signage in your hall. 
    • Mops, brooms and other basic cleaning supplies will be available at the front desk. There will also be an adhesive remover to get things off the walls.
    • In April, bins are in the lobby or at the front desk to collect and appropriately dispose of hazardous waste. This includes cleaning supplies, batteries, nail polish, laundry detergent, etc.  Students moving out before April can contact Western's Division of Environmental Safety and Emergency Management at (269) 387-5590.
    • Large bins will be available, but on a first-come, first-serve basis.

Apartments

Students are limited to two (2) helpers who are not displaying symptoms of COVID-19 or may have been exposed. They must comply with the University’s Face Covering Policy.

  • Check-out process

    Students must give notice at least 35 days before the date of their lease or contract expiration, and conduct a pre-vacate inspection with their resident manager.  Before the final inspection, all belongings must be removed and the apartment thoroughly cleaned. Cleaning fees will be assessed if the apartment is not cleaned.

    When students are ready to turn in keys, the resident manager completes a final inspection.  If you would like to be present for this final inspection, please schedule an appointment at least one week in advance with your resident manager. Items left of value will be held for 30 days and, if not claimed, will either be disposed of or sold at auction. A fee may be assessed for removal of abandoned property.

    During the final inspection of your apartment, the move-out checklist will be compared with the move-in checklist. An itemized list of damages and the estimated costs of repair will be mailed to you within 30 days. The costs of repairs will be charged to your student account. Any disputes about the damage list must be received within seven days of damage notification

  • Preparing your apartment

    Enter any maintenance items into Bronco Fix-It.  Cleaning fees will be assessed if the apartment is not cleaned.

    • Remove all belongings, including items in cabinets, desks and dressers.
    • Remove all tape, putty and adhesive from the walls, ceiling, furniture, windows and other surfaces.
    • Remove stickers, graffiti or other items from both sides of the door.
    • Wipe down all surfaces—furniture, window sill, counters—to remove dust, debris and stains.
    • Clean the kitchen
      • Cupboards & Drawers - Clean inside and out including tracks; remove contact paper if ripped or stained; use a degreasing product or non-abrasive cleaner on drawer/cabinet fronts.
      • Stove Backsplash - Scrub with non-abrasive cleaner.
      • Sink/Faucet - Use non-abrasive cleaner.
      • Range hood and fan - Remove dirt and grease with non-abrasive cleaner, including the area under the hood and around the fan cover.
      • Stove - Be CERTAIN the stove is off and cool before you begin to clean.
        • Pull the range out from the wall. Clean sides and back of range and the floor and wall behind; clean oven according to directions on the oven cleaner container.
        • Burners tip up and pull out (DO NOT IMMERSE THE BURNER IN WATER), and the top of the stove tilts up to clean under the burners. Drip pans are replaced and do not need to be cleaned.
      • Refrigerator - Clean top and all sides with non-abrasive general purpose cleaner and clean the wall and floor behind. Clean all refrigerator racks, shelves, inside and under the vegetable bins. Wash and dry the inside and outside of the refrigerator, making sure to remove any marks or stickers. Turn the controls back to medium setting when complete.
      • Fire Extinguisher - Clean off all grease.
    • Vacuum or sweep and mop the floors.
    • Clean and close windows.
    • Take all trash and recycling to the appropriate outside dumpster.
    • Turn off lights.
    • Lock door.
    • Check mail in mailbox.

    Please share any unneeded cleaning supplies with neighbors and dispose of all hazardous waste products properly. These include car care products, small batteries, degreasers, aerosol cans, and nail polish. For more information, contact Kalamazoo County's Household Hazardous Waste Facility at (269) 373-5211 or Western's Division of Environmental Safety and Emergency Management at (269) 387-5590.

Keys

You are considered to be in possession of your room/apartment until your keys are returned to the appropriate party listed below.

Residence halls:  hall office, to your resident assistant, or in the express check-out drop box

Apartments:  Residence Life office, to your resident manager, or the drop box outside of the Faunce Student Services Building

Mail Forwarding

Log on to GoWMU to change your mail forwarding address. Some items like magazines cannot be forwarded, so we recommend updating your mailing address with businesses and magazines too.

GoWMU > My Self-service > View/update My Personal Information > View/Updated Addresses and Phones

Damages

A staff member will check the room/apartment after it is cleaned and personal possessions removed.  The room/apartment must be returned to a condition and safety level comparable to the beginning of occupancy; reasonable wear and tear excepted. Residents are held responsible for and reimburse the University for damages to the room/apartment and furniture/appliances.  Photos are taken of any damages or cleanliness issues during the final room/apartment move-put inspection. Damages are billed to the student’s WMU account.

If a student opts to check out with a student staff member, please be aware student staff do not final say on damages to the room/apartment. Professional staff will also check the room/apartment after departure.