Policies

Image of University President John Dunn addressing congress attendees.

University President John Dunn addressing congress attendees

All papers delivered at the International Congress on Medieval Studies hosted by Western Michigan University are expected to present unpublished original research never before offered at a national or international conference.

Paper presenter eligibility

All those working in the field of medieval studies, including graduate students and independent scholars and artists, are eligible to give a paper, if accepted, in any session. Enrolled undergraduate students, however, may give a paper, if accepted, only in the "Papers by Undergraduates" special sessions.

Agreement to deliver papers in person

Submission of a paper proposal is considered agreement by the author to attend the congress and to deliver the paper in person if it is accepted. It is a matter of congress policy that papers are not read in absentia.

One paper per participant

The Congress Committee will schedule only one paper per participant, with the exception of plenary lecturers and those giving papers in the Saturday evening Pseudo Society session, who may give two papers.

Multiple submissions

You are invited to propose one paper for one session of papers. The Congress Committee reserves the right to disallow all participation to those who breach professional courtesy by making multiple submissions.

Three appearances per participant

The Congress Committee will schedule a person as an active participant (paper presenter, panelist, discussant, workshop leader, demonstration participant, poster presenter, presider or respondent) in a maximum of three sessions. Organizers may organize as many sessions as the committee approves.

Eight participants per session

With the exception of readers' theater and other performances, the Congress Committee will schedule a maximum of eight participants in a session, a presider (or presiders) and seven others (with allowance made for co-authored contributions).

Presider eligibility

No participant may preside and give a paper in the same session.

Respondent eligibility

No participant may give a paper and serve as a respondent in the same session.

Rejected paper proposals

Organizers of sponsored and special sessions are obliged to forward unused abstracts, together with their Participant Information Forms, to the Medieval Institute by October 1 so that the papers can be considered for general sessions.

Diversity and inclusion

Diversity at Western Michigan University encompasses inclusion, acceptance, respect and empowerment. This means understanding that each individual is unique and that our commonalities and differences make the contributions we have to offer all the more valuable. Diversity includes the dimensions of race, ethnicity, and national and regional origins; sex, gender identity and sexual orientation; socioeconomic status, age, physical attributes and abilities; and religious, political, cultural and intellectual ideologies and practices.

Social media

The Medieval Institute establishes an official hashtag for the congress, unique each year, and offers guidelines for its use.

Social Media Guidelines