Policies

Jana Schulman, director of the Medieval Institute, addressing congress attendees.

Jana Schulman, director of the Medieval Institute

The policies of the International Congress on Medieval Studies, hosted by Western Michigan University's Medieval Institute, include:

  • the University's policy on diversity and inclusion
  • the Program Committee's policies concerning papers, developed in consultation with the Board of the Medieval Institute
  • the Program Committee's policies concerning participation, developed in consultation with the Board of the Medieval Institute
  • the Program Committee's policies concern the makeup of sessions, developed in consultation with the Board of the Medieval Institute

See also our privacy statement.

Diversity and inclusion

Diversity at Western Michigan University encompasses inclusion, acceptance, respect and empowerment. This means understanding that each individual is unique and that our commonalities and differences make the contributions we have to offer all the more valuable. Diversity includes the dimensions of race, ethnicity, and national and regional origins; sex, gender identity and sexual orientation; socioeconomic status, age, physical attributes and abilities; and religious, political, cultural and intellectual ideologies and practices.

WMU's Office of Institutional Equity promotes an environment of equal opportunity, equity, access, and excellence for all members of the University community, which includes all visitors to campus, and provides compliance oversight regarding applicable laws, regulations, and policies to ensure a welcoming, safe, civil, and inclusive environment. Furthermore, the Office envisions a university community free from discrimination, harassment, retaliation, and incivility where all members are valued, supported, and afforded equitable access to participate, succeed, and strive for excellence.

Incident Reporting Form

Papers

Original research

All papers are expected to present unpublished original research never before offered at a national or international conference.

Multiple submissions

You are invited to propose as sole author or co-author one paper for one session of papers. You may propose an unlimited number of contributions to roundtables, panel discussions, and poster sessions, but you will not be scheduled to actively participate (as paper presenter, roundtable discussant, panelist, poster author, presider, respondent, workshop leader, practicum leader, or demonstrator) in more than three sessions.

Paper presenter eligibility

All those working in the field of medieval studies, including graduate students and independent scholars and artists, are eligible to give a paper, if accepted, in any session. Enrolled undergraduate students, however, may give a paper, if accepted, only in the "Papers by Undergraduates" special sessions.

Rejected paper proposals

Papers proposed for but not accepted into sponsored and special sessions are automatically considered for inclusion in general sessions, unless the author explicitly requests that it not.

Participation

One paper per participant

The Program Committee will schedule only one paper (as sole author or co-author) per participant, with the exception of plenary and Reception of the Classics in the Middle Ages lecturers, who may give two papers.

Three appearances per participant

The Program Committee will schedule a person as an active participant (paper presenter, roundtable discussant, panelist, poster author, presider, respondent, workshop leader, practicum leader, or demonstrator) in a maximum of three sessions. Organizers may organize as many sessions as the committee approves.

Sessions

Seven participants per session

With the exception of readers' theater and other performances, the Program Committee will schedule a maximum of seven participants, excluding presider(s) and respondent(s), in a session (with allowance made for co-authored contributions).

Organizer numbers

Each session must have one and may not have more than three organizer(s).

Presider eligibility

No participant may preside over a session in which that person is listed as a paper author, roundtable discussant, panelist, poster author, workshop leader, practicum leader, or demonstrator.

Presider numbers

Each session must have one and may not have more than three presider(s).

Respondent eligibility

No participant may serve as a respondent to a session in which that person is listed as a paper author, roundtable discussant, panelist, poster author, workshop leader, practicum leader, or demonstrator.