Submissions

The Medieval Institute at Western Michigan University invites proposals of sessions and of papers for the annual International Congress on Medieval Studies. We also welcome reservations of space for business meetings and receptions at the congress, and we are grateful for offers to preside over general sessions.

Organizers of approved sponsored and special sessions will find the Organizer Contract, a link to the online submission system, and instructions and information at For Session Organizers.

Session proposals

Confex logo.Proposals for sponsored and special sessions—including sessions of papers, roundtables, panel discussions, workshops, performances, demonstrations, practicums and poster sessions—for the International Congress on Medieval Studies must be made by June 1 using our online submission system powered by Confex.

Required information includes the name, affiliation and contact information for a single contact person for each session, the format of the proposed session, the title of proposed session, and a description of the importance and/or timeliness of the proposed session (100 words). Optional fields include descriptions of encouraged methodology or discourse (100 words), plans for outreach (100 words), and a description for the Confex call for papers (100 words), as well as keywords and—in the case of sponsored sessions—the naming of co-sponsoring organization(s).

Session proposal portal

Session Proposal Quick Guide

In a break from past practice, each session proposal is now a separate submission. We now require a single contact person for each proposed session, but we no longer require a single contact person for each sponsoring organization. The contact person named in the session proposal will, if the session is accepted, be responsible for accepted and rejecting proposals and assigning further session personnel (organizer(s), presider(s), respondent(s), performer(s), etc.).

We encourage organizers of sponsored sessions to consider pursuing co-sponsors for envisioned sessions. The Congress itself provides an excellent opportunity for the leadership of sponsoring organizations to seek connections with other organizations that might be interested in co-sponsoring a future session or future sessions.

The Program Committee considers the proposals in June, and would-be session organizers are informed of the committee's acceptance or rejection of sessions in July.

Paper proposals

Confex logo.The process for proposing papers and contributions to roundtables, panel discussions and poster sessions for the 57th Congress (May 9-14, 2022) uses an online submission system powered by Confex. The proposal portal will open in July.

Paper and poster proposals comprise the proposed paper or poster's title; the answers to questions about intent to present, social media and live recording; name, affiliation and contact information for author(s); an abstract (300 words). Proposals for contributions to roundtables and panel discussions comprise the answers to questions about intent to present, social media and live recording; name, affiliation and contact information for author(s); an abstract (300 words). Abstracts of accepted papers and posters and contributions to roundtables and panel discussions will be made available to Congress registrants on the meeting site during the Congress.

Paper proposals not selected for inclusion in sponsored and special sessions are automatically considered for inclusion in general sessions, unless the author requests that the proposal not be considered for general sessions. 

Notification of acceptance and rejection of papers, roundtable contributions, contributions to panel discussions, and posters considered for sponsored and special sessions is made in October. Notification of acceptance and rejection of papers considered for inclusion in general sessions (those organized by the Program Committee at Western Michigan University) is made in December.

Reservations for business meetings and gatherings

Learned societies, associations, institutions, publishers and other vendors may hold business meetings or host gatherings at the congress. Arrangements are made by submitting a meeting reservation. The Meeting Reservation Form for the 57th International Congress on Medieval Studies (May 9-14, 2022) will be available in July (deadline: Oct. 1).

Offers to preside for general sessions

The Program Committee gratefully accepts offers to preside over general sessions. One does not need to be delivering a paper at the congress in order to preside over a general session. The Offer to Preside Form for the 57th International Congress on Medieval Studies (May 9-14, 2022) will be available in July (deadline: Oct. 1).