Submissions

The Medieval Institute at Western Michigan University invites proposals of sessions and of papers for the annual International Congress on Medieval Studies. Sessions may take various formats, including sessions of papers, roundtables, poster sessions, workshops, demonstrations and performances. Organizers determine the personnel for workshops, demonstrations and performances, generally by invitation only. All other formats are open to proposals.

We are grateful for offers to preside over general sessions. We also welcome reservations for business meetings and gatherings at the congress.

Key dates and deadlines:

  • Propose a session

    Confex logo.Proposals for sponsored and special sessions—including sessions of papers, roundtables, workshops, performances, demonstrations and poster sessions—for the International Congress on Medieval Studies are made using our online submission system powered by Confex. The deadline is June 1.

    Session Proposal Portal

    Session Proposal Quick Guide

    Required information includes the name, affiliation and contact information for an organizer and (optionally) up to two co-organizer(s) for each session; the format and title of the proposed session; a description of the importance and/or timeliness of the proposed session (100 words); and the manner of delivery (traditional in-person or online virtual). Optional fields include descriptions of encouraged methodology or discourse (100 words), plans for outreach (100 words), an application for a blended-format session (100 words), a description for the Confex call for papers (100 words) and keywords.

    We encourage organizers of sponsored sessions to consider pursuing co-sponsors for envisioned sessions. The Congress itself provides an excellent opportunity for the leadership of sponsoring organizations to seek connections with other organizations that might be interested in co-sponsoring a future session or future sessions.

    The Program Committee considers the proposals in June, and would-be session organizers are informed of the committee's acceptance or rejection of sessions in July. See Selection Process for more information.

    The organizer(s) of accepted sessions are expected to advertise them and solicit proposals through professional contacts and/or social media. Proposed contributions to sessions of papers, roundtables and poster sessions are available for review in the Confex system.

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  • Propose a paper

    Confex logo.The process for proposing contributions to sessions of papers, roundtables, and poster sessions for the International Congress on Medieval Studies uses an online submission system powered by Confex. The paper proposal portal for the 58th International Congress on Medieval Studies (May 11-13, 2023) opens in July. The deadline is Sept. 15.

    Proposals to sessions of papers, poster sessions and roundtables require the author's name, affiliation and contact information; an abstract (300 words) for consideration by session organizer(s); and a short description (50 words) that may be made public. Proposals to sessions of papers and poster sessions also require a title for the submission (contributions to roundtables are untitled).

    Paper proposals not selected for inclusion in sponsored and special sessions are automatically considered for inclusion in general sessions, unless the author requests that the proposal not be considered for general sessions.

    Notification of acceptance and rejection of papers, posters and contributions to roundtables considered for sponsored and special sessions is made in October. Notification of acceptance and rejection of papers considered for inclusion in general sessions (those organized by the Program Committee at Western Michigan University) is made by early December.

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  • Accept proposals and finalize session information

    The designated organizer(s) for sponsored and special sessions accepted for the International Congress on Medieval Studies are responsible for accepting and rejecting proposed contributions to their sessions and for supplying the names and contact information of any additional session personnel.

    Our partner in managing proposals for the congress is Confex, an event management service. Organizers of accepted sessions of papers, poster sessions and roundtables will be able to view, accept and reject proposals to their sessions via the Confex system. Organizers of workshops, demonstrations and performances will use the same system to assign personnel to their sessions. They will need the names and contact information for all participants in order to add them to their sessions.

    All session organizers are also responsible for adding the names, affiliations and contact information for presider(s) and (optionally) respondent(s). All session details must be finalized by Oct. 15.

    Papers not accepted into sponsored and special sessions are considered for inclusion in general sessions, unless an author indicates a preference that the paper not be considered further.

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  • Offer to preside over general sessions

    The Program Committee gratefully accepts offers to preside over general sessions. One does not need to be delivering a paper at the congress in order to preside over a general session.

    The Offer to Preside form for the 58th International Congress on Medieval Studies (May 11-13, 2023) will be available in July. The deadline is Oct. 15.

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  • Make a reservation for a business meeting or gathering

    Learned societies, associations, institutions, publishers and other vendors may hold business meetings or host gatherings at the congress. Arrangements are made by submitting a meeting reservation.

    The Meeting Reservation Form for the for the 58th International Congress on Medieval Studies (May 11-13, 2023) will be available in July. The deadline is Oct. 15.

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