Submissions

The Medieval Institute at Western Michigan University invites proposals of sessions and of papers for the annual International Congress on Medieval Studies. We also welcome reservations for business meetings and gatherings at the congress, and we are grateful for offers to preside over general sessions.

Organizers of approved sponsored and special sessions will find the Organizer Contract, a link to the online submission system, and instructions and information at For Session Organizers.

Session proposals

Confex logo.Proposals for sponsored and special sessions—including sessions of papers, roundtables, panel discussions, workshops, performances, demonstrations, practicums and poster sessions—for the International Congress on Medieval Studies are made using our online submission system powered by Confex. The session proposal portal for the 58th International Congress on Medieval Studies (May 11-13, 2023) opens in March. The deadline is June 1.

Required information includes the name, affiliation and contact information for one to three organizer(s) for each session, the format of the proposed session, the title of proposed session, and a description of the importance and/or timeliness of the proposed session (100 words). Optional fields include descriptions of encouraged methodology or discourse (100 words), plans for outreach (100 words), and a description for the Confex call for papers (100 words), as well as keywords and—in the case of sponsored sessions—the naming of sponsoring and co-sponsoring organization(s).

We encourage organizers of sponsored sessions to consider pursuing co-sponsors for envisioned sessions. The Congress itself provides an excellent opportunity for the leadership of sponsoring organizations to seek connections with other organizations that might be interested in co-sponsoring a future session or future sessions.

The Program Committee considers the proposals in June, and would-be session organizers are informed of the committee's acceptance or rejection of sessions in July.

Paper proposals

Confex logo.The process for proposing papers and contributions to roundtables and panel discussions for the International Congress on Medieval Studies uses an online submission system powered by Confex. The paper proposal portal for the 58th International Congress on Medieval Studies (May 11-13, 2023) opens in July. The deadline is Sept. 15.

Paper proposals comprise the proposed paper's title; answers to questions about social media; name, affiliation and contact information for author(s); an abstract (300 words) for consideration by session organizer(s); and a short description (50 words) that may be made public. Proposals for contributions to roundtables and panel discussions comprise name, affiliation, and contact information about the proposed discussant or panelist; answers to questions about social media; an abstract (300 words) for consideration by session organizer(s); and a short description (50 words) that may be made public.

Paper proposals not selected for inclusion in sponsored and special sessions are automatically considered for inclusion in general sessions, unless the author requests that the proposal not be considered for general sessions.

Notification of acceptance and rejection of papers and contributions to roundtables and panel discussions considered for sponsored and special sessions is made in October. Notification of acceptance and rejection of papers considered for inclusion in general sessions (those organized by the Program Committee at Western Michigan University) is made in December.

Reservations for business meetings and gatherings

Learned societies, associations, institutions, publishers and other vendors may hold business meetings or host gatherings at the congress. Arrangements are made by submitting a meeting reservation.

The Meeting Reservation Form for the for the 58th International Congress on Medieval Studies (May 11-13, 2023) will be available in July. The deadline is Oct. 15.

Offers to preside for general sessions

The Program Committee gratefully accepts offers to preside over general sessions. One does not need to be delivering a paper at the congress in order to preside over a general session.

The Offer to Preside form for the 58th International Congress on Medieval Studies (May 11-13, 2023) will be available in July. The deadline is Oct. 15.