Policies

The policies of the International Congress on Medieval Studies, hosted by Western Michigan University's Medieval Institute, include the University's policy on diversity and inclusion, as well as policies concerning concerning papers, participation and sessions others developed by the Congress Committee, often in consultation with the Board of the Medieval Institute. See also our privacy statement.

Diversity and inclusion

Diversity at Western Michigan University encompasses inclusion, acceptance, respect and empowerment. This means understanding that each individual is unique and that our commonalities and differences make the contributions we have to offer all the more valuable. Diversity includes the dimensions of race, ethnicity, and national and regional origins; sex, gender identity and sexual orientation; socioeconomic status, age, physical attributes and abilities; and religious, political, cultural and intellectual ideologies and practices.

WMU’s Office of Institutional Equity promotes an environment of equal opportunity, equity, access, and excellence for all members of the University community, which includes all visitors to campus, and provides compliance oversight regarding applicable laws, regulations, and policies to ensure a welcoming, safe, civil, and inclusive environment. Furthermore, the Office envisions a university community free from discrimination, harassment, retaliation, and incivility where all members are valued, supported, and afforded equitable access to participate, succeed, and strive for excellence.

Incident Reporting Form

Papers

Agreement to deliver papers in person

Submission of a paper proposal is considered agreement by the author to attend the congress and to deliver the paper in person if it is accepted. It is a matter of congress policy that papers are not read in absentia.

Multiple submissions

You are invited to propose one paper for one session of papers. The Congress Committee reserves the right to disallow all participation to those who breach professional courtesy by making multiple paper proposals.

Original research

All papers are expected to present unpublished original research never before offered at a national or international conference.

Paper presenter eligibility

All those working in the field of medieval studies, including graduate students and independent scholars and artists, are eligible to give a paper, if accepted, in any session. Enrolled undergraduate students, however, may give a paper, if accepted, only in the "Papers by Undergraduates" special sessions.

Rejected paper proposals

Organizers of sponsored and special sessions are obliged to forward unused abstracts, together with their Participant Information Forms, to the Medieval Institute by October 1 so that the papers can be considered for general sessions.

Participation

One paper per participant

The Congress Committee will schedule only one paper per participant, with the exception of plenary lecturers and those giving papers in the Saturday evening Pseudo Society session, who may give two papers.

Three appearances per participant

The Congress Committee will schedule a person as an active participant (paper presenter, panelist, discussant, workshop leader, demonstration participant, poster presenter, presider or respondent) in a maximum of three sessions. Organizers may organize as many sessions as the committee approves.

Sessions

Eight participants per session

With the exception of readers' theater and other performances, the Congress Committee will schedule a maximum of eight participants in a session, a presider (or presiders) and seven others (with allowance made for co-authored contributions).

Presider eligibility

No participant may preside and give a paper in the same session.

Respondent eligibility

No participant may give a paper and serve as a respondent in the same session.