Budget Analyst Position

Major duties and responsibilities

  • Assist the Mentoring for Success Program director with grant implementation, staff supervision and training, budgeting, publicity and public relations, writing, research, presentations, and new project developments.
  • Prepare and analyze various financial status or related reports, statistics, and projections:
    • Submit budget reports weekly to director and monthly to department’s administrative assistant.
    • Assist with the preparation and submission of annual reports to funding agency.
  • Monitor fund balances and payroll information and analyze accounts daily to accurately track appropriations, expenses, and revenues:
    • Compare submitted hours worked by employees with pay earnings reports to ensure consistency.
    • Monitor General Ledger Online Web transactions and correlate information with current and past budgets.
    • Coordinate budget corrections and revisions as necessary to ensure adequate funds for program coverage according to spending priorities.
  • Provide financial advice to director for proper program planning and effective decision-making.
  • Participate in staff meetings and provide relevant financial updates.
  • Assist with general office functions including, but not limited to, answering telephones, filing, photocopying, and data entry.
  • Assist the program director and program assistants with other duties as assigned.

Minimum requirements

  • Be enrolled at Western Michigan University.
  • Knowledge of accounting and budgetary procedures.
  • Familiarity with current versions of Microsoft Word, Excel, PowerPoint, Access, and Publisher, as well as Photoshop (or similar applications).
  • Able to work independently with minimal supervision.
  • Able to work with diverse populations.
  • Have a cumulative grade point average of 3.0 or better.
  • Must have attained junior status.
  • Possess and portray excellent communication, leadership, organization, and multitasking skills.
  • Must be detail-oriented, flexible, dependable, and able to perform well under pressure.

Desired qualifications

  • Majoring in accounting, finance, economics, business, public administration, or relevant academic discipline.
  • Experience working with grant-funded programs.
  • Supervisory experience.
  • Awarded work-study.


  • Free computer and printer use in the program office.
  • Flexible work hours.
  • Competitive wages.
  • Leadership and supervisory experience.
  • Challenging and satisfying work experience.
    • Constant motivation for self-improvement.
  • Learning transferable skills for future jobs and improving your employability.
    • Résumé enhancement.
    • Positive references.
    • Networking opportunity.
    • Personal and professional development.
      • Development and enhancement of leadership skills, organization skills, time management skills, critical thinking skills, communication skills, writing skills, public speaking skills, self-confidence, self responsibility and social accountability, as well as other important life skills.
    • Meeting and working with individuals from different backgrounds, knowledge, skills, styles, personalities, talents, perspectives, values and beliefs.