Budget Analyst Position

This page is for informational purpose only and does not reflect actual position opening. All open positions will be posted on Western Michigan University's Handshake website. 

Major duties and responsibilities

  • Assist the Mentoring for Success Program director with grant implementation, staff supervision and training, budgeting, publicity and public relations, writing, research, presentations, and new project developments.
  • Prepare and analyze various financial status or related reports, statistics, and projections:
    • Submit budget reports weekly to director and monthly to department’s administrative assistant.
    • Assist with the preparation and submission of annual reports to funding agency.
  • Monitor fund balances and payroll information and analyze accounts daily to accurately track appropriations, expenses, and revenues:
    • Compare submitted hours worked by employees with pay earnings reports to ensure consistency.
    • Monitor General Ledger Online Web transactions and correlate information with current and past budgets.
    • Coordinate budget corrections and revisions as necessary to ensure adequate funds for program coverage according to spending priorities.
  • Provide financial advice to director for proper program planning and effective decision-making.
  • Participate in staff meetings and provide relevant financial updates.
  • Assist with general office functions including, but not limited to, answering telephones, filing, photocopying, and data entry.
  • Assist the program director and program assistants with other duties as assigned.

Minimum requirements

  • Be enrolled at Western Michigan University.
  • Knowledge of accounting and budgetary procedures.
  • Familiarity with current versions of Microsoft Word, Excel, PowerPoint, Access, and Publisher, as well as Photoshop (or similar applications).
  • Able to work independently with minimal supervision.
  • Able to work with diverse populations.
  • Have a cumulative grade point average of 3.0 or better.
  • Must have attained junior status.
  • Possess and portray excellent communication, leadership, organization, and multitasking skills.
  • Must be detail-oriented, flexible, dependable, and able to perform well under pressure.

Desired qualifications

  • Majoring in accounting, finance, economics, business, public administration, or relevant academic discipline.
  • Experience working with grant-funded programs.
  • Supervisory experience.
  • Awarded work-study.


  • Free computer and printer use in the program office.
  • Flexible work hours.
  • Competitive wages.
  • Leadership and supervisory experience.
  • Challenging and satisfying work experience.
    • Constant motivation for self-improvement.
  • Learning transferable skills for future jobs and improving your employability.
    • Résumé enhancement.
    • Positive references.
    • Networking opportunity.
    • Personal and professional development.
      • Development and enhancement of leadership skills, organization skills, time management skills, critical thinking skills, communication skills, writing skills, public speaking skills, self-confidence, self responsibility and social accountability, as well as other important life skills.
    • Meeting and working with individuals from different backgrounds, knowledge, skills, styles, personalities, talents, perspectives, values and beliefs.