Webex Meetings

Two types of meetings are available within Webex Meetings, Meetings and Personal Meeting Rooms. Webex Meetings are typically intended for scheduled meetings with several attendees with a controlled environment, whereas a Personal Meeting Room is better suited for ad-hoc meetings with one or few attendees and less structure. See here for a comparison to determine which meeting type fits your needs.

*ensure the 'WBS33 and Later' tab is selected

Webex Meetings

Send Invite (Scheduled)

Using the Webex desktop application (suggested method)*
  1. Log in to Webex.
  2. Click Download on the left, and then click the Download button.
  3. Once installed, open the Cisco Webex Meetings application.
  4. Sign in using your WMU email address.
  5. Once signed in, click the Schedule button in the top right.
    • If you have Microsoft Outlook installed, a new appointment window will open. Input the Recipients*Subject, Time, and Location (if applicable) and click Send.
    • If you do not have Microsoft Outlook installed, the Webex website will open. Input a Meeting Topic, TimeAttendees* and then click Schedule Meeting.
  6. Recipients will receive a calendar invite including information needed to connect to your Webex Meeting within the Description of the invite.

*Invitations cannot be sent to class list email addresses

Using the Webex website
  1. Log in to Webex.
  2. Follow instructions to schedule a Webex Meeting
  3. Recipients will receive a calendar invite including information needed to connect to your Webex Meeting within the Description of the invite.
Alternative Methods

Webex Meetings Video Resources

Personal meeting Room

Your Webex Personal Room is your own virtual conference space that you can use for meetings at any time.

Send Invite (Instant)

Using the Webex desktop application (suggested method)
  1. Log in to Webex.
  2. Click Download on the left, and then click the Download button.
  3. Once installed, open the Cisco Webex Meetings application.
  4. Sign in using your WMU email address.
  5. Once signed in, you will see your Personal Meeting Room address below your name. Click the icon next to it to copy the address and then share this link with desired meeting participants.
  6. Click Start a Meeting.
  7. Wait for participants to join your room.
Using the Webex website
  1. Log in to Webex.
  2. The link to your Personal Meeting room can be found under the title "(Your Name)'s Personal Room". Click the icon next to it to copy the address and then share this link with desired meeting participants.
  3. Click Start a Meeting.
  4. Wait for participants to join your room.

Use your Personal Meeting Room for Office Hours

Share a link to your personal meeting room with your students using the instructions above. You can lock and unlock the room to keep students from interrupting another student's session. When the meeting room is locked, new participants will be asked to wait in the lobby. 

Conducting Your meeting

Quick Reference Tasks

Prepare for your meeting

Collaborate and share content

Recording your meeting

*Unlimited storage is available in Webex Cloud for recorded meeting storage

Closed Captioning

training

The Webex Help Center is a great resource for learning the basics of Webex. Additionally, you may also register for a hands-on, live and interactive introduction to Cisco Webex Meetings. Gain a high level overview of how to schedule your meeting, manage audio, and share content. At the end of the class you will be able to host your own meeting and receive resources to help you continue your learning.

Register for training session

support

If you need further assistance, please submit an ITDirect service request form using the button below. You may also contact the Help Desk via phone at (269) 387-4357 or via email at helpdesk@wmich.edu.

Webex Help