Campus Employment

Changes in student employment requirements effective January 1, 2014

Student employment is meant to be ancillary to a student’s primary activity as an enrolled student pursuing a course of study at WMU. A number of federal regulations require more systematic tracking of hours worked for student employees (Fair Labor Standards Act, IRS taxation and the Affordable Care Act).

On January 1, 2014, student employee maximum allowable work hours were reduced to align with these regulations. Student employment provides students with a chance to learn skills and earn extra income; the net effect of this change may lead to more campus job opportunities for students. See Student Employee Work Hour Policy below to clarify the changes based on student employee type. Questions can be directed to Brenda Case-Parris at 387-2745.

Departments are responsible to monitor their own student employee hours.  A Student Employment Eligibility Form is recommended for each student employee. The form asks the student to identify all campus jobs held, the department(s), and the supervisor(s). Additional PeopleSoft reporting options are being investigated to help supervisors track student hours worked. Further information will be communicated once those options have been determined.   

WMU Student Employee Work Hour Policy

Updated 5/5/2014.  Download printer-friendly version.

Enrolled Student Type

Minimum Credits to be Enrolled by Time of Year

Hours Allowed to Work Per Week (All Jobs Combined)

FICA Exempt*

Undergraduate Student

Fall/Spring: Enrolled in at least 6 credit hours and hold no faculty or staff positions. 25 Y

 

Summer I/II: Enrolled in at least 3 credit hours and hold no faculty or staff positions. 25 Y

International Undergraduate Student**

Fall/Spring: Enrolled in at least 6 credit hours and hold no faculty or staff positions. 20 hours per federal law Y

 

Summer I/II: Enrolled in at least 3 credit hours and hold no faculty or staff positions. 20 hours per federal law Y

Graduate Student

Fall/Spring: Enrolled in at least 3 credit hours and hold no faculty or staff positions. 25 Y

 

Summer I/II: Enrolled in at least 2 credit hours and hold no faculty or staff positions. 25 Y

International Graduate Student**

Fall/Spring: Enrolled in at least 6 credit hours and hold no faculty or staff positions. 20 hours per federal law Y

 

Summer I/II: Enrolled in at least 2 credit hours and hold no faculty or staff positions. 20 hours per federal law Y

Graduate Assistant***

Fall/Spring: Enrolled in at least 6 credit hours and hold no faculty or staff positions. 20 hours per week.  May work 5 additional hours in a student job. Y

 

Summer I/II: Enrolled in at least 3 credit hours and hold no faculty or staff positions. Must be enrolled in 3 credit hours to perform assistantship. 20 hours per week.  May work 5 additional hours in a student job. Y

International** Graduate Assistant***

Fall/Spring: Enrolled in at least 6 credit hours and hold no faculty or staff positions. 20 hours per federal law Y
  Summer I/II: Enrolled in at least 3 credit hours and hold no faculty or staff positions. Must be enrolled 3 credit hours to perform assistantship. 20 hours per federal law Y

*Enrolled student employees are FICA exempt, unless they hold a staff position.  Then all earnings are taxed. FICA is the combined Social Security tax and the Medicare tax of 15.3%. Employees pay half, and employers pay the other half. Requirements for FICA tax exemptions.

**International student requirements

***Graduate College requirements

Non-Enrolled Students (including international students)

Non-enrolled students (including international students) may work 39 hours per week in summer I and II sessions if enrolled in the immediate past spring semester or eligible to enroll in the upcoming fall semester. If graduated, must be accepted in a WMU degree program in the upcoming fall semester.

FICA tax applies to all earnings; employing department and student will be responsible for these costs.

For more information call Brenda Case-Parris at (269) 387-2745.

WMU Student Employment Eligibility Form

  • Complete the WMU Student Employment Eligibility Form for every hire.
  • Make a copy for the student and department.