Job description
Job code:
009560
Pay grade:
C
Pay type:
Nonexempt/hourly
General summary
Provides administrative and budgetary support for the supervisor and the department.
Major duties
- Uses word-processing and spreadsheet software to produce and edit letters, memos, reports, statistical tables and other documents.
- Answers non-routine questions regarding the department. Refers questions as needed.
- Explains departmental policies and procedures.
- Monitors, tracks and reconciles a budget(s). Prepare budget reports and may recommend allocations.
- Maintains a database: verifies, updates, and enters data.
- Schedules appointments and coordinates meetings; makes travel arrangements.
- Monitors and orders departmental supplies.
- Typically, engages in some office management and/or project work.
- May provide guidance and direction to student employees.
- May update the content of the department's website.
Minimum qualifications
Minimum qualifications based upon job documentation and industry best practices. Any current employees not meeting these qualifications will be grandfathered until they move to a different job.
Required education
- High school diploma or equivalent.
Required experience
- One year's relevant experience.
- Proficiency with word-processing and spreadsheet software.
- Experience with query databases and budget entry and tracking.
Desired qualifications
Desired experience
- Experience providing guidance to student employees.
Physical requirements
Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
Working conditions
Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.
Revised:
2017-05-05
This description indicates the general nature and level of work performed by employees in the above job. It is not intended to be a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.