Job description
General summary
Independently plans, directs and performs advanced, diversified and confidential administrative assignments for the president and chief executive officer of the University, requiring broad and comprehensive experience, skills and knowledge of organization policies and practices.
Major duties
- Provides executive and administrative support to the president to enhance and facilitate his or her leadership and decision-making role. Handles executive level, multifaceted projects and activities. Serves as the president’s primary assistant, principle point of contact and liaison to senior leadership team and internal and external University stakeholders.
- Independently creates reports, donor requests, speeches, presentations and correspondence on behalf of the president, including institutional compliance submissions, personnel documents, legal responses and updates to legislators, international dignitaries and the board of trustees.
- Exercises oversight of calendar. Manages all aspects of president’s daily agenda. Prioritizes and schedules time in order to ensure president’s equitable exposure to internal and external constituencies.
- Manages office operations including workflow, budget operations, event planning and critical deadlines. Ensures accuracy and forward momentum for all projects.
- Addresses and resolves complaints and inquiries referred to the president from administrators, faculty, students, parents, donors, the board of trustees and external constituents.
- Provides analytical support by collecting, synthesizing, reporting and editing information needed to make operational decisions and demonstrate compliance and transparency.
- Manages projects and programs as assigned.
Minimum qualifications
Required education
- Bachelor's degree in related field from an accredited institution.
Required experience
- Five years' relevant experience.
- Ability to manage administrative support for president and president's office including managing access to the president, managing the president's schedule, preparing correspondence under the president's signature, and attending meetings for the president.
- Advanced office software skills, proficiency in enterprise resource planning systems and budget management.
- Experience providing guidance to other employees.
Desired qualifications
Desired education
- Master's degree in related field from an accredited institution
Desired other
- Notary Public of Michigan or willingness to be appointed and serve.
Physical requirements
Office or other indoor work with minimal physical demands such as occasionally lifting/moving materials less than 25 pounds.
Working conditions
Work is generally performed in a well lit, temperature-controlled indoor environment with occasional exposure to the outdoors and/or any number of elements.
This description indicates the general nature and level of work performed by employees in the above job. It is not intended to be a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.