How to Report an Incident

Due to COVID-19 and this period of physical distancing, Institutional Equity is temporarily closed for office visits and meetings. Staff continue to respond to phone calls, emails, incident reports, and virtual communication is arranged as necessary.

We are committed to the safety and wellness of the members of our community. If you need emergency assistance, please contact your local police or hospital. 


Individuals are encouraged to promptly report conduct that may violate this policy to the University. In addition, individuals are encouraged to report conduct that may also violate criminal law to both the University and to local law enforcement. These processes are not mutually exclusive.

Any University student, employee or third party who seeks to make a complaint or report may do one or more of the following.

  • Report an incident using the online form


When making a complaint

  • Complainants may pursue some or all of these steps at the same time.
  • Complainants need not know whether they wish to request any particular course of action, nor how to label what happened.
  • Complainants and other reporting persons are encouraged to seek support and information from a confidential resource.

Additional considerations

Reporting obligations

Many University employees have reporting obligations under Title IX. Those employees are designated as responsible employees. Under Title IX, the University is required to take immediate and corrective action if a responsible employee knew or, in the exercise of reasonable care, should have known about sexual or gender-based harassment or violence prohibited under Title IX. Learn more about responsible employees

Anonymous reporting

Any individual may make an anonymous report concerning an act of sexual and gender-based harassment and violence, intimate partner violence or stalking. An individual may report the incident without disclosing his/her name, identifying the parties involved or requesting any action. Depending on the extent of information available about the incident or the individuals involved, however, the University's ability to respond to an anonymous report may be limited.

The Title IX Coordinator will receive the anonymous report and determine any appropriate steps in light of the available information. Depending on the level of information available about the incident or the individuals involved, anonymous reporting may impact the University’s ability to respond or take further action. Where there is sufficient information, the University will ensure that anonymous reports are reviewed and included for compliance with the Clery Act.

Anonymous reports may be made online or by phone at (269) 387-6316.

Amnesty for alcohol or other drug use

To encourage reporting, an individual who in good faith reports conduct prohibited by this policy, either as a complainant or a witness, will not be subject to disciplinary action by the University for his/her own personal consumption of alcohol or drugs at or near the time of the incident, provided that any such violations did not and do not place the health or safety of any other person at risk. The University may, however, initiate an educational discussion or pursue other educational remedies regarding alcohol or other drugs.

Reports involving minors or suspected child abuse

Under Michigan law, certain school administrators, school counselors and school teachers are required to file a report of suspected child abuse when they have reasonable cause to suspect abuse or neglect. See the University's Minors on Campus website for applicable policies on this topic and more details.

After a complaint is filed

Upon receipt of a report, the University will impose interim measures designed to protect the parties involved. The provision of interim measures may be imposed at any time regardless of whether disciplinary action is sought by the complainant or the University. Interim measures will be kept private to the extent that maintaining that privacy does not impair the ability of the University to provide those measures.

The Office of Institutional Equity will then conduct an initial Title IX assessment. In the course of this assessment, the University will consider the interest of the complainant and the complainant's expressed preference for manner of resolution.

At the conclusion of the Title IX assessment, the Title IX Coordinator or designee will determine the appropriate manner of resolution. The determination as to how to proceed will be communicated to the complainant in writing, which may include an email.

Learn more about interim measures and the University's procedure for handling reports in sections 10 and 11 of the full policy.