UMSC August Minutes

August 2022 Meeting Minutes

The monthly meeting of the Union-Management Safety Committee was conducted on August 9th, 2022 by the Environmental Health and Safety department with the following individuals in attendance:

Kathi Cain-Babbitt A AFSCME
Justin Keech A Custodial Services
Connor Kirkpatrick A Maintenance Services
Laura Weber VA Legal Affairs, Risk, and Compliance
Jake Woods A Environmental Health and Safety

In-Person Attendance: (A)
Virtual Attendance: (VA)


Jake Woods previously provided an update to the trip and fall concern involving a stormwater drain located near Rood Hall and Everett Tower. The drain is surrounded by stone aggregate and is in a depression relative to the surrounding walkway. A trip and fall risk is present due to the immediate and unprotected elevation change. Clara Davis previously performed an onsite survey and opened a dialogue regarding the situation with Laura Weber and the Disability Services for Students department. A recommendation of having additional aggregate brought in to help reduce the immediate elevation change was communicated to the Landscape Services leadership for creation of work order, LW-100339. A subsequent onsite meeting between Maintenance Services, Projects and Construction, and EHS resulted in a follow-up meeting with Landscape Services and the design contractor. Various mitigation actions were discussed and a decision to install additional aggregate of a darker color was determined to be the plan of action. Additional aggregate will help to lessen the elevation change and contrasting color stone will help to indicate a transition from sidewalk to the stormwater depression. Jake previously contacted Landscape Services management and was given the following update: “It is in the work order system. Waiting on estimate and funding source. Not sure the date of completion”.

Kelly Duncan previously provided an update to the concern involving concrete walkways and stairways that need repair due to damage and/or degradation. Kelly mentioned repairing and fixing of issues throughout campus is currently taking place and that she will wait until the completion to finalize the list. The list will then be reviewed by Landscape Services management for further action and the areas will also be added to the UMSC Damaged Concrete / Brick Areas on Campus list.

Kelly Duncan previously expressed a concern involving possible improper storage location of herbicide/pesticide materials by the Landscape Services department. She also mentioned that additional training and support is needed by staff; a situation involving unsafe chemical application by a newly hired employee was described. Kathi Cain-Babbitt stated that personnel used to get hands-on internal training that was beneficial, but this is no longer offered. Mark Weiss commented that the EHS department received a request from Landscape Services management to perform a full compliance audit; the audit is in process and a follow up regarding findings will be provided. No update was provided for the August meeting.

Jake Woods provided an update to the concerns involving response by staff during the armed robbery incident at the West Hills Athletic Club. It was previously mentioned by AFSCME representatives that the facilities personnel could benefit by attending an Intruder Response Training session offered by WMU-DPS. Jake Woods contacted the management of the West Hills Athletic Club and was informed that they had met with WMU-DPS and scheduled a training session for their facilities personnel.


No updates to the Project List at the August meeting.


Justin Keech introduced a safety concern involving exterior doors of Wood Hall being found slightly ajar by Custodial Services personnel. Further assessment may be needed to determine if there are current issues with the building’s heating and ventilation system balancing and/or if the exterior door closers require attention/adjustment. Connor Kirkpatrick will investigate and provide a follow up.


Connor Kirkpatrick mentioned that the Maintenance Services department recently hired a new plumber trades person who is completing their initial safety training. Connor also mentioned that he is working with WMU-DPS to schedule Intruder Response training for the department’s personnel.

Justin Keech expressed appreciation towards a donor funded project taking place in Miller Auditorium that involves removal and replacement of damaged asbestos containing floor tile.

Jake Woods mentioned that the Centers for Disease Control and Prevention (CDC) recognizes August as National Immunization Awareness Month. This is an annual observance held in August each year highlighting the importance of vaccinations for people of all ages. Further information can be found at: National Immunization Awareness Month (NIAM) | CDC or

The next UMSC meeting will be held on Tuesday, September 13th, 2022 in the shared conference room located on the ground floor of the E.W. Building at 10:00 a.m.; an invitation to attend via video conferencing platform (WebEx) will also be sent out with these minutes. Please send a substitute representative if you are unable to attend.

Published: 8/23/2022