UMSC February Minutes

UNION-MANAGEMENT SAFETY COMMITTEE
February 2022 Meeting Minutes

The monthly meeting of the Union-Management Safety Committee was conducted on February 8th, 2022 by the Environmental Health and Safety department with the following individuals in attendance:

Kathi Cain-Babbitt A AFSCME
Clara Davis A Environmental Health and Safety
Darrell Junkins VA Landscape Services
Justin Keech A Custodial Services
Marcy Lynn VA Maintenance Services
Keith Pung A Environmental Health and Safety
Juanita Snell A Custodial Services
Laura Weber VA Legal Affairs, Risk, and Compliance
Mark Weiss A Environmental Health and Safety
Jake Woods A Environmental Health and Safety

In-Person Attendance: (A)
Virtual Attendance: (VA)

OLD BUSINESS

Jake Woods previously provided an update to the trip and fall concern involving a stormwater drain located near Rood Hall and Everett Tower. The drain is surrounded by stone aggregate and is in a depression relative to the surrounding walkway. A trip and fall risk is present due to the immediate and unprotected elevation change. Clara Davis previously performed an onsite survey and opened a dialogue regarding the situation with Laura Weber and the Disability Services for Students department. A recommendation of having additional aggregate brought in to help reduce the immediate elevation change was communicated to the Landscape Services leadership for creation of work order, LW-100339. A subsequent onsite meeting between Maintenance Services, Projects and Construction, and EHS resulted in a follow-up meeting with Landscape Services and the design contractor. Various mitigation actions were discussed and a decision to install additional aggregate of a darker color was determined to be the plan of action. Additional aggregate will help to lessen the elevation change and contrasting color stone will help to indicate a transition from sidewalk to the stormwater depression. Currently the depression is filled with snow, the plan of action will be performed when weather allows.

Kelly Duncan previously mentioned that she and her Landscape Services colleagues have noticed additional exterior walkways and stairways that need repair due to damage and/or degradation. Kelly will compile a list and provide it to Jake Woods. Jake will forward along with Facilities Management for creation of work order or add to 2022 project list; the areas will also be added to the UMSC Damaged Concrete / Brick Areas on campus list.

Justin Keech provided a list to Darrell Junkins of current salt and shovel supplies at various loading docks and Custodial Services clock in-out locations. In the past, salt and shovels were made available to help facilitate snow removal during early morning hours and/or locations that had not been cleared away. Darrell previously mentioned that procedures had not changed this year and that a list of the locations in question would be helpful; equipment and salt will be mobilized as needed. Committee discussions also resulted in a recommendation of reporting areas requiring snow removal / salt application to the FM Service Center; needed supplies can also be conveyed to the Landscape Services group by means of the work order system.
COMPLETED/CLOSED

Juanita Snell provided an update to the concern involving parking and snow removal efforts near Kanley Chapel. It was previously mentioned that on occasion, Custodial Services personnel who support Kanley Chapel have found that snow removal has yet to be performed prior to their arrival. An inquiry was also previously made whether personnel could park their personnel vehicle at the lot located between Kanley Chapel and the UCC or if a University vehicle could be provided. Juanita stated that the Custodial Services management communicated the situation with Parking Services and it was determined that only WMU vehicles are allowed to park in the chapel parking lot. Committee discussion previously resulted in a recommendation of reporting areas requiring snow removal / salt application to the FM Service Center.
COMPLETED/CLOSED

Justin Keech inquired about the process of re-filling emergency first aid kits. Committee discussion revealed that the kits are maintained and re-filled by the department who’s responsible for them. The EHS department and/or Sindecuse Health Center can assist with questions involving specific materials, etc.
COMPLETED/CLOSED

PROJECT LIST

No updates to Project List

NEW BUSINESS

Juanita Snell introduced a concern involving a recent instance where Custodial Services personnel who entered the SRC, by means of the Read Field House crossover, were unable to exit the building due to doors being locked. This situation occurred during the closure which was initiated mid-day and a suspected contributing factor to the circumstance was the building’s electronic access system being put into to locked/closed setting. WMU DPS assisted in helping to open up a door that allowed the concerned employees to exit the building. The personnel were informed that the electronic access system is an older type and had experienced an error. Mark Weiss will investigate the occurrence and provide a follow up.

Kathi Cain-Babbitt introduced a concern involving increased damage to the concrete stairs located between the Miller Auditorium parking ramp and the Howard Street overpass. Kathi mentioned that a Landscape Services employee recently experienced a near miss injury when they had slipped while conducting snow removal efforts in the area. The specific location in question is currently on the UMSC table of known damaged concrete areas on campus. This situation has been an on-going issue with some repairs having been completed; failure of these temporary repairs has been observed during the current winter season. Committee discussions involved installation of temporary barrier and/or closure of the stairwell and if the hazard is scheduled to be remediated with an approved walkway repair project (P-210114). Jake Woods will investigate and provide a follow up.

SAFETY HAPPENINGS

Juanita Snell stated that the Custodial Services department is in the process of on-boarding newly hired personnel and continuing a search for additional candidates. She will be reaching out to the EHS group in the near future to coordinate the necessary new employee training sessions.

Jacob Woods reminded committee members and their constituents to be extra mindful slippery walkway surfaces, particularly during freeze/thaw cycles as conditions can change in a short amount of time and black ice may be present. It is very important to submit an accident/injury form if any accidents occur. Recording of these instances is vitally important to ensure care to injuries is provided and source of the accident is mitigated. Accident/injury forms can be found on the EHS website at: https://wmich.edu/ehs/accident-injury-incident-report-311-form.

The next UMSC meeting will be held on Tuesday, March 8th, 2022 in the shared conference room located on the ground floor of the E.W. Building at 10:00 a.m.; an invitation to attend via video conferencing platform (WebEx) will also be sent out with these minutes. Please send a substitute representative if you are unable to attend.

Published: 2/22/2022