UMSC September Minutes

September 2022 Meeting Minutes

The monthly meeting of the Union-Management Safety Committee was conducted on September 13th, 2022 by the Environmental Health and Safety department with the following individuals in attendance:

Kathi Cain-Babbitt A AFSCME
Kelly Duncan A Landscape Services
Darrell Junkins A Landscape Services
Marcy Lynn A Maintenance Services
Keith Pung A Environmental Health and Safety
Juanita Snell A Custodial Services
Mark Weiss A Environmental Health and Safety
Jake Woods A Environmental Health and Safety

In-Person Attendance: (A)
Virtual Attendance: (VA)


Kelly Duncan provided an update to the concern involving concrete walkways and stairways that need repair. Kelly mentioned that repairs to damaged areas are on-going throughout campus and that she will wait until the completion of this year’s efforts to finalize the list. The areas will then be reviewed by Landscape Services management for further action and be added to the UMSC Damaged Concrete / Brick Areas on Campus list.

Jake Woods provided an update to the safety concern involving exterior doors of Wood Hall that had been found slightly ajar by Custodial Services personnel. Mike Matthews of Custodial Services provided Facilities Management a comprehensive list of affected doors. Work orders were subsequently created and necessary repairs and/or adjustments performed by Maintenance Services. It was unknown at the September meeting whether the issues had been completely resolved.

Mark Weiss provided an update to the concern involving possible improper storage location of herbicide/pesticide materials by the Landscape Services department. It was also previously mentioned that additional training and support is needed by Landscape Services staff; a situation involving unsafe chemical application by a newly hired employee had been described. Kathi Cain-Babbitt also previously stated that personnel used to get hands-on internal training that was beneficial. Mark Weiss stated that the EHS department recently completed a full compliance audit with regards to herbicide/pesticide usage by the Landscape Services department. No major issues of non-compliance with related regulatory standards was noted. Creation of an Integrated Pest Management Plant was recommended; all components of the plan are currently being performed but related information/data is not being collected in a central location.

Jake Woods provided an update to the trip and fall concern involving a storm water drain located between Rood Hall and Everett Tower. The drain is surrounded by stone aggregate and in a depression relative to the surrounding walkway. A trip and fall risk was previously present due to an immediate and unprotected elevation change. Additional aggregate was observed on 8/24/22 to have been installed. These efforts greatly helped to mitigate the trip and fall hazard.


No updates to the Project List at the September meeting. During committee discussions it was mentioned that the Miller Auditorium Emergency Exit concrete repairs had been completed. Jake Woods will investigate and provide a follow up at the October meeting.


Darrell Junkins introduced a discussion regarding fentanyl awareness training for Landscape Services personnel. Discussions involved who could provide the training, addition of active shooter / intruder response and other hazardous materials such as needles/unknown chemicals/etc. It was mentioned that the training would provide critical knowledge to newly hired personnel and introduce the emerging topic of fentanyl safety to current employees. Jake Woods will open a dialogue with WMU-DPS and help to coordinate training session(s).

Kelly Duncan expressed safety concerns involving vehicular traffic near the Stadium Drive construction areas and the Oliver St. hill. Vehicles operating unsafely and performing illicit overtakes have been observed by Landscape Services personnel. Jake Woods will investigate, bring attention to WMU-DPS, and provide a follow up.

Kathi Cain-Babbitt expressed safety concerns involving vehicular traffic on Ring Rd. N near the Valley Dining Center and at the intersection of Ring Rd. N and Valley 1 Dr. Vehicles operating unsafely and instances of close calls between pedestrians and vehicles have been observed by Landscape Services personnel. Jake Woods will investigate, bring attention to WMU-DPS, and provide a follow up.

Kathi Cain-Babbitt introduced a committee discussion involving the recent pedestrian fatality involving an incident with a passenger vehicle and the related online student-led petition. Committee discussions involved what the campus is doing to help prevent future accidents. Jake Woods will investigate, inquire WMU-DPS, and provide a follow up.


Marcy Lynn mentioned that non-electrician Maintenance Services department personnel are scheduled to attend arc-flash refresher training with Mark Weiss. Electrician tradespeople are scheduled to attend code update and arc flash training with the Local IBEW. Coordination efforts are also underway in scheduling refresher active shooter / intruder response with WMU-DPS for all Maintenance Services personnel.

Juanita Snell stated that Custodial Services personnel attended active shooter / intruder response and asbestos awareness - ladder safety training during the month of August.

Jake Woods mentioned that the U.S. Department of Homeland Security recognizes September as National Preparedness Month. This is an annual observance held in September each year highlighting the importance of preparing for disasters and emergencies that could happen at any time. Further information can be found at:

The next UMSC meeting will be held on Tuesday, October 11th, 2022 in the shared conference room located on the ground floor of the E.W. Building at 10:00 a.m.; an invitation to attend via video conferencing platform (WebEx) will also be sent out with these minutes. Please send a substitute representative if you are unable to attend.

Published: 9/26/2022