To be consistent with our vision, the Graduate Student Association has approved several reforms to our constitution that change the way in which Registered Student Organizations apply for funding. In essence, the Association has established a Senate with the charge of voting on budgetary matters. With this, we have put in place a more inclusive and participatory setting in which, the voice of every graduate student can be heard. Each graduate student organization and mixed students organization is required to send a representative to our meetings once a month in order to be eligible for funding. This representative has the duty of reporting back to their membership everything the Association is doing for the sake of graduate students and the overall Western Michigan University's betterment.
The funds we have available are administered by the Graduate Financial Allocation Committee; a standing committee of the association. The Committee handles financial matters brought before the association, including the certification, conference, and data collection grants. All applications must be processed through their respective application forms by the first day of the month in which the applicant expects to receive funding. Late applications will not be considered until the following monthly meeting; that is regardless of the date of the event for which the Organization is seeking funding. In addition, organizations applying for funding must send a representative to the Committee's monthly meeting. Failure to do so will result in the proposal being tabled until the following month. Finally, all organizations applying for funding have to attend to the Registered Student Organization Orientation every academic year. The schedule for these orientations is available below.
The Association's budget is funded by a percentage of the Student Assessment Fee paid by on-campus graduate students when they register for classes. This is how the fee is distributed: 5% goes to Registered Student Organizations general services and 5% to Leadership and Life Skills. The remaining amount is distributed as follows: 17.31% goes to Student Media Group; 4.13% to Campus Activity Board, and 78.56% to the Graduate Student Association.
To apply for event funding, please follow this link Event Funding Application Form.
To apply for operational funding, please follow this link Operational Funding Request Form.
To submit an event self-evaluation form, please follow this link Organizations Self-Evaluation Form
Here are the documents every Organization interested in applying for funding needs to have ahead of time:
RSO orientation fall 2018
The RSO financial advisor is available to help you as you manage the financial aspects of your registered student organization at Western Michigan University. This includes helping you manage and track your on-campus financial accounts, processing paperwork, fundraising ideas, and explaining university policies and procedures. If you need assistance with RSO financial matters, please contact Megan Way.
Please print all forms one-sided.
- Independent Contract
- Service agreement between RSO and University departments
- Travel Expense Voucher
- Generic Voucher
How to understand the budget.