Outdoor Reservation Request

There are a number of outdoor spaces on campus that Registered Student Organizations may reserve to set up information tables, program and promote their activities and organizations.

For outdoor spaces the Facilities Management support team provides custodial, landscape, and maintenance services for events taking place on the university campus. In addition to the form required by the Bernhard Center, please note Facilities Management also has a mandatory facility event service request form to determine the required level of support and any associated costs.

If possible, reservations should be made five days prior to the event.

For tables and chair requests, be sure to contact Logistical Services at (269) 387-8811, please note that these requests will need to be made within five days or more of the event date. A fund and cost center number is required to use university tables and chairs.

Full name *

Address *

City *

State *

ZIP *

WMU email *

Phone *

(only 269 or 616 area codes)

Name of RSO or organization *

Group size *

Type of event *

Audio-visual needs *

Amplified sound *

Yes

Who will be attending to monitor the noise level? *

Catering needs *

Yes

Requested reservation date *

Year

Month

Day

Start time *

Hour

Minute

a.m.

p.m.

End time *

Hour

Minute

a.m.

p.m.

Please select a location *

Board of Trustees Plaza (between Student Center, Library, and Kanley Chapel)

Flagpoles

Goldsworth Valley Pond (Gazebo included)

The Fountain Plaza

The Pavilion (Near Recreation Center)

Grass area in front of the Bernhard Center

Faunce Student Services Building Courtyard

Other

Explain other location

Amphitheater is unavailable fall semester

Note, if selecting flagpoles as your location selection: vehicle access to the flagpole area for drop-off/pick-up must be performed prior to 7:30 a.m. Monday through Friday or after 9:30 p.m. Monday through Thursday and 4 p.m. on Friday. If the driveway gate is down access will not be permitted.

Event description *

I have read and agree to the policies and procedures below on behalf of my organization *

By checking this box, I affirm that I have read and agree to the “Common Area, Academic, and Non-Academic Space Event” section of the University’s “Event Space, Security and Posting” policy on behalf of my organization.

Note: you can find the University’s “Event Space, Security and Posting” policy here: https://wmich.edu/policies/event-space

Leave this field blank

Helpful information

A limited number of tables are available to check out from the Bernhard Center for outdoor space reservations. Please make note on your request if you'd like to use a Bernhard Center table.
The use or sale of alcoholic beverages at any outdoor function is a violation of state law.
Requester will incur any costs related to clean up, trash removal, or any other costs required to put an area back to its original form.