Outdoor Reservation Request

There are a number of outdoor spaces on campus that Registered Student Organizations may reserve to set up information tables, program and promote their activities and organizations. 

For outdoor spaces the Facilities Management support team provides custodial, landscape, and maintenance services for events taking place on the university campus. In addition to the form required by the Bernhard Center, please note Facilities Management also has a mandatory facility event service request form to determine the required level of support and any associated costs.

If possible, reservations should be made five days prior to the event.

For tables and chair requests, be sure to contact Logistical Services at (269) 387-8811, please note that these requests will need to be made within five days or more of the event date. Also a fund and cost center number is required to use university tables and chairs.

(only 269 or 616 area codes)
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Note, if selecting flagpoles as your location selection: vehicle access to the flagpole area for drop-off/pick-up must be performed prior to 7:30 a.m. Mondaythrough Fridayor after 9:30 p.m. Monday through Thursday and 4 p.m. on Friday.  If the driveway gate is down access will not be permitted.

Helpful information

  • A limited number of tables are available to check out from the Bernhard Center for outdoor space reservations. Please make note on your request if you'd like to use a Bernhard Center table.
  • The use or sale of alcoholic beverages at any outdoor function is a violation of state law.
  • Requester will incur any costs related to clean up, trash removal, or any other costs required to put an area back to its original form.

Outdoor common spaces policy

WMU will not restrict free expression in “areas generally available to students and the community,” defined as grassy areas, walkways or other similar common areas. This definition governs the phrase “areas generally available to students and the community” as it is used in this policy. These areas generally available to students and the community are designated public forums. All areas generally available to students and the community, including recognized student organizations (“RSO”), may be temporarily reserved for specific uses, as long as the use does not conflict with WMU programs and operations. Reservations must be made online. If possible, reservations should be made five days prior to the event.   

Use of outdoor common spaces

These common spaces shall be subject to the following:

  1. Persons wishing to engage in speech or expressive activities in areas generally available to students and the community are encouraged to inform the Department of Public Safety of their intent to be present in such areas. WMU encourages such check-in as a means to provide for safety and for the equitable use of such areas. Those availing themselves of areas generally available to students and the community, whether they decide to check-in or not, may remain anonymous. 
  2. Persons using areas generally available to students and the community shall not touch, strike or physically impede the progress of passersby, except for incidental or accidental contact or contact initiated by a passerby, nor shall they force passersby to accept distributed materials.
  3. Those using areas generally available to students and the community may solicit donations, through direct requests, sales of tickets, goods, or other-wise, on behalf of organizations that are registered with the Secretary of State as a nonprofit corporation or that are approved RSOs.
  4. Those using areas generally available to students and the community shall not use amplification that creates a noise or diversion that disturbs or tends to disturb the orderly conduct of the campus or classes, or other lawful activities.
  5. Persons using areas generally available to students and the community are allowed to distribute petitions, circulars, leaflets, newspapers, and other printed matter. Individuals or groups distributing materials in these areas, other than material discarded or dropped in or around appropriate receptacles, shall make a reasonable effort to retrieve and remove such materials, prior to their departure from the areas that day.

Common Area, Academic and Non-Academic Space Event Policy

If you have any questions about outdoor space reservations contact the Bernhard Center located in room 150 or call (269) 387-4860.