Audio-visual rates

Audio equipment

Amplified Lectern Free Free Free
Microphone, Wired Free $25 $25
Microphone, Wireless Lapel Free $50 $50
Microphone, Hand-held Wireless Free $50 $50

Projection equipment

Data Projector w/Screen, built in Free $100 $150
Date Projector w/Screen Free $100 $150
Overhead Projector Free $15 $25
Slide Projector Free $14 $20
Projection Screen Free $15 $15
TV/DVD Player Free $21 $35
42" TV Free  $50 $50


Flipchart w/Paper Free $25 $25
Laser Pointer Free $6 $10

East Ballroom

1/2 Ballroom, 1 Projectors $100 $100 $225
1/2 Ballroom, 2 Projectors $150 $150 $375
Entire Ballroom, 6 Projectors $350 $350 $750
Additional Projectors $112.50 $112.50 $112.50

Rooms 158 and 159

LCD and Audio System, built in Free $100 $165
2 LCDs and Projector Free $100 $150

Rooms 204, Brown Room, Gold Room and Faculty Lounge

2 LCDs and Projector Free $100 $150

For Audio-visual questions, please contact:
Reservations Coordinator
Jean Verschoof
(269) 387-4860

Director of Event Services
Smith Moore
(269) 387-4873

  • Client to provide laptop and Bernhard Center Staff will provide cables.
  • Client may also provide own AV equipment and will be responsible for set-up and break down of that equipment, except in the East Ballroom.
  • Only Bernhard Center staff will operate control panels for all built-in equipment in all rooms where provided.

Helium tanks

  • Helium tanks must be strapped securely to a cylinder cart with safety cap securely fastened for transportation into and out of the Bernhard Center. The tanks (with safety cap intact) must be removed from the cylinder cart and secured to one of the cylinder supports located in the Bernhard Center. It is the responsibility of all organizations to notify the Bernhard Center main office that helium tanks will be brought into the building.
  • The appropriate wrench recommended by the gas manufacturer must be used for proper installation of the inflation valve.
  • After balloons are inflated, the helium tasks must be removed from the Bernhard Center. Tanks may not be stored in the Bernhard Center during or after programs.

Spotlight rental

  • There are two theatrical spotlights available for use in WMU Bernhard Center only.
  • Security deposit, rental fee and pre-reservation at the Resource and Graphic Design Center is required five days prior to use. Individualized training is required prior to use.

For questions and information concerning Bernhard Center policies, please contact the RSO Designs.