UMSC March Minutes

UNION-MANAGEMENT SAFETY COMMITTEE
March 2022 Meeting Minutes

The monthly meeting of the Union-Management Safety Committee was conducted on March 8th, 2022 by the Environmental Health and Safety department with the following individuals in attendance:

Kathi Cain-Babbitt A AFSCME
Clara Davis A Environmental Health and Safety
Kelly Duncan A Landscape Services
Stacy Emery VA Sindecuse Health Center
Darrell Junkins A Landscape Services
Justin Keech A Custodial Services
Marcy Lynn VA Maintenance Services
Keith Pung A Environmental Health and Safety
Ian Stamp A Maintenance Services
Laura Weber VA Legal Affairs, Risk, and Compliance
Mark Weiss A Environmental Health and Safety
Jake Woods A Environmental Health and Safety

In-Person Attendance: (A)
Virtual Attendance: (VA)

OLD BUSINESS

Jake Woods previously provided an update to the trip and fall concern involving a stormwater drain located near Rood Hall and Everett Tower. The drain is surrounded by stone aggregate and is in a depression relative to the surrounding walkway. A trip and fall risk is present due to the immediate and unprotected elevation change. Clara Davis previously performed an onsite survey and opened a dialogue regarding the situation with Laura Weber and the Disability Services for Students department. A recommendation of having additional aggregate brought in to help reduce the immediate elevation change was communicated to the Landscape Services leadership for creation of work order, LW-100339. A subsequent onsite meeting between Maintenance Services, Projects and Construction, and EHS resulted in a follow-up meeting with Landscape Services and the design contractor. Various mitigation actions were discussed and a decision to install additional aggregate of a darker color was determined to be the plan of action. Additional aggregate will help to lessen the elevation change and contrasting color stone will help to indicate a transition from sidewalk to the stormwater depression. Currently the depression is filled with snow, the plan of action will be performed when weather allows.

Kelly Duncan provided an update to the concern involving concrete walkways and stairways that need repair due to damage and/or degradation. Kelly and/or the Landscape Services group is in the process of creating a list of the damaged materials located on campus. The list will then be reviewed by Landscape Services management for further action and the areas will also be added to the UMSC Damaged Concrete / Brick Areas on campus list.

Mark Weiss provided an update to the situation that involved Custodial Services personnel who entered the SRC, by means of the Read Field House crossover, were unable to exit the building due to doors being locked. This situation occurred during a closure which was initiated mid-day and a suspected contributing factor to the circumstance was the building’s electronic access system being put into to locked/closed setting. WMU DPS assisted in opening a door that allowed the concerned employees to exit the building. Mark investigated and was informed that there had been a malfunction with the building’s security door system which contributed to the expressed concerns. He also mentioned that the doors would have unlocked automatically if the building’s fire alarm system had activated; either by means of sprinkler head activation, pull-station being operated, or alarm due to smoke/duct detector. Justin Keech stated that he would pass along the information to Custodial Services personnel who perform work in the building.
COMPLETED/CLOSED

Jake Woods provided an update to the concern involving increased damage to the concrete stairs located between the Miller Auditorium parking ramp and the Howard Street overpass. Kathi Cain-Babbitt previously mentioned that a Landscape Services employee recently experienced a near miss injury when they had slipped while conducting snow removal efforts in the area. The specific location in question is currently on the UMSC table of known damaged concrete areas on campus. This situation has been an on-going issue with some repairs having been completed; failure of these temporary repairs has been observed during the current winter season. Jake documented the additional damage and subsequently worked with Landscape Services leadership on a plan of action. Areas of severe damage were immediately barricaded using orange cones. The initial efforts experienced limited success with the orange cones being thrown into the surrounding brush on a daily basis by pedestrians. In response, the stairway in question was shut down by use of chains and appropriate signage. The damaged flatwork has been prioritized for future repair.
COMPLETED/CLOSED

PROJECT LIST

No updates to Project List

NEW BUSINESS

No new business items were introduced at the March meeting.

SAFETY HAPPENINGS

Laura Weber mentioned that employment practices liability insurance is coverage provided to the employer against claims made by employees, so seminars/trainings/information for employees can be helpful in reducing the possibility of these types of claims being made. Therefore, if there was some type of loss control equipment/training/seminar or employment practices liability seminar/training that went on in your area this fiscal year and you would like some help with covering that cost, please complete the request form that can be found at (https://wmich.edu/sites/default/files/attachments/u108/2019/MDLC%20%26%2...) for reimbursement and return it to Laura Weber in Business Services by May 1, 2022.

Clara Davis inquired the committee for recommendations regarding CPR/AED and First Aid training providers. It has been difficult to find providers that are available for scheduling. Please pass any information or suggestions to her.

Darrell Junkins stated that Landscape Services personnel are scheduled to attend body fluid clean-up training conducted by Clara Davis.

Kelly Duncan mentioned that Landscape Services master gardeners will be able to attend a vegetative pruning professional development seminar in August conducted by the Michigan Nursery and Landscape Association (MNLA). The training session was organized by WMU master gardener, Rhonda Cosby.

Jake Woods mentioned that March is recognized as Ladder Safety month and to remind everyone the importance of safely working while at elevated heights. Serious injuries can occur from a fall as little as 4’. It is imperative to perform a pre-use inspection of all ladders and to follow general precautions while using the devices. Further information can be found at: National Ladder Safety Month , (https://www.laddersafetymonth.com/About/National-Ladder-Safety-Month) and ladder safety training can be scheduled free of charge through the WMU EHS department.

The next UMSC meeting will be held on Tuesday, April 12th, 2022 in the shared conference room located on the ground floor of the E.W. Building at 10:00 a.m.; an invitation to attend via video conferencing platform (WebEx) will also be sent out with these minutes. Please send a substitute representative if you are unable to attend.

Published: 3/23/2022