UMSC March Minutes

UNION-MANAGEMENT SAFETY COMMITTEE
March 2023 Meeting Minutes

The monthly meeting of the Union-Management Safety Committee was conducted on March 14th, 2023 by the Environmental Health and Safety department with the following individuals in attendance:

Kelly Duncan A Landscape Services
Mark Heeres A Dining Services
Devin Johnson A Maintenance Services
Darrell Junkins A Landscape Services
Keith Pung A Environmental Health and Safety
Judy Slumkoski A Custodial Services
Juanita Snell A Custodial Services
Mark Weiss A Environmental Health and Safety
Laura Weber VA Legal Affairs, Risk, and Compliance
Jake Woods A Environmental Health and Safety

In-Person Attendance: (A)
Virtual Attendance: (VA)

OLD BUSINESS

Kelly Duncan previously provided an update to the issue regarding damaged exterior stairs located near the North side of the Faunce Student Services Building. Some of the concrete stairs are deteriorated and currently present a trip and fall hazard. Kelly also commented that a chunk of broken concrete had been put back in place. Mark Frever stated that a significant number of exterior stairwell stair/bull nosing have been observed to be damaged across campus and the intent is to have some repairs completed prior to the spring commencement. A FM project involving repairs to the affected building systems has been opened and that areas of damage should be made known to the Service Center so they are documented.

Devin Johnson provided an update to the safety concern involving damaged stairs located in the South Pumphouse. Dennis Moore previously stated that there is significant corrosion to the metal framing particularly to the components near the floor. Jake Woods mentioned that he had performed a site assessment after being made aware of the situation by Maintenance Services tradespeople; photos and information were provided to FM leadership. Devin expressed appreciation to the personnel who brought up awareness of the damaged materials and that R.W. LaPine performed an onsite assessment, provided a cost estimate, and authorization to proceed with repairs was given. A new base for the stairwell is being fabricated and will be installed once finished.

Jake Woods provided an update to the issue involving a damaged underground vault located in parking lot #37; near the entry of the Kohrman Hall chiller/mechanical room. The upper section of the vault is damaged and personnel were concerned that a vehicle could fall into it. The area in question was protected by a traffic safety cone by Maintenance Services personnel. A replacement, custom-made cover is being made due to OEM no longer being available. It will be recessed to minimize disturbance during snow removal efforts. Jake shared an update from Pat Lem regarding acquisition of a parking bollard that will be installed, in front of the vault, by Maintenance Services personnel in the near future.

Juanita Snell provided an update to the public safety concern regarding a situation where a Custodial Services employee personal vehicle was broken into while parked in lot #51 (lower Sindecuse Health Center). Laura Weber previously mentioned that University insurance does not cover personal belongings whether they are located in personal or University vehicles. Jake contacted FM Engineering who informed him that one lighting pole in the affected area did have repairs completed on 11-3-22, but that all equipment was now in good operation. Data from a historical lighting survey indicated levels in lot #51 were observed to be adequate. December Committee discussions involved an inquiry for lockable lockers for Custodial Services personnel. Juanita shared that management approved procurement of three lockers but that purchasing efforts with WMU Surplus Sales did not work out due to minimum quantities needed to make a purchase. Juanita stated that she and Gloria Johnson intend on inspecting lockers located in the Bernhard Center for re-use at Sindecuse.

Darrell Junkins provided an update to the concern involving a hand railing that was observed to be loose along a walkway near Lawson Ice Arena. Darrell previously investigated and observed significant corrosion to the metal base components. He subsequently submitted FM Work Order #LW-100549 requesting repairs/replacement. The committee discussed reinforcement/repair or full removal as possible solutions. The railing provides security for pedestrians but causes some difficulty for snow plowing. Jake investigated and found that the railing is not providing protection from a MIOSHA designated fall hazard. Committee discussions surrounding resolution leaned towards removal rather than replacement/repair. Keeping the affected sidewalk free from snow and adequately salted during home hockey games should be a priority due to the heavy usage from students waiting to enter the facility. Darrell will take committee comments back to Landscape Services leadership for consideration.

Mark Weiss provided an update to the concern involving the spray-paint room located in the Physical Plant. Kathi Cain-Babbitt previously inquired about type of personal protective equipment required and other information related to designated spray area. Mark stated that he had recently performed an assessment of the paint room with help from Maintenance Services leadership. The airflow within the space was found to be adequate when using the fan system, but respirator usage would be required for oil-based paints and epoxies. Jake Woods completed respirator training and fit-testing with affected personnel on 2/16/23.
COMPLETED/CLOSED

Jake Woods provided an update to the transition from Twitter heat stress alert messaging to an email-based distribution system. Jake, with assistance from OBFIT, investigated multiple messaging services. It was determined that the best option would be to send out text messages via our campus email system. Individuals who would like to participate will need to provide Jake/EHS with their mobile phone number and service carrier. WMU-EHS has 15 followers on Twitter who were notified, and will be notified monthly until this summer, of the changes and instructions on how they can be added to the email list. Real-time heat stress measurements can also be found at the FM Weather Page located at: https://www.fm.wmich.edu/ap/weather/.
COMPLETED/CLOSED

PROJECT LIST/TABLE

No Updates. Jake Woods is in the process of getting an updated cost estimate from the Projects and Construction department for SRC project dated 7-12-11.

NEW BUSINESS

Mark Weiss stated than a Landscape Services arborist approached him about their group procuring an arborist specific first-aid kit that would be available during tree trimming and cutting efforts. Injuries incurred while performing these tasks can potentially be serious requiring special use first aid equipment. Darrell Junkins and/or Mark will bring to the attention of Landscape Services leadership for further consideration. Laura Weber mentioned that University Libraries may have extra general use first-aid kits they are looking to distribute on campus.

Juanita Snell introduced a safety and security concern involving exterior doors at The Seeyle Center and Bill Brown facility. Custodial Services personnel have observed some doors to be unlocked during surprising times, propped open, and some with mechanical issues. DPS, Athletics, and Maintenance Services have been made aware of the situation and are working together for resolution. Jake Woods will investigate for an update with their ongoing efforts.

Judy Slumkoski introduced a safety and security concern regarding exterior lights located at the Student Recreation Center loading dock. This building’s interior dock area is a designated clock in/out location for Custodial Services personnel and receives a lot of traffic at the beginning of their shift. The lights were observed to not be working properly and the area in question was very dark. Jake Woods will submit a FM work order regarding the lighting issue.

SAFETY HAPPENINGS

Darrell Junkins expressed appreciation to Andrew Bachmann and Jake Woods for completing active shooter / intruder response, fentanyl and other hazardous materials awareness training with the Landscape Services department.

Juanita Snell stated that she will be conducting practical blood borne pathogen cleanup training with Custodial Services personnel using their training room. Juanita will also be coordinating annual refresher (blood borne pathogen, asbestos awareness, ladder safety, active shooter /intruder response, and new this year fentanyl awareness) training for the department’s employees.

Jake Woods shared that the National Safety Council recognizes March as Workplace Eye Wellness month. This is an annual observance held each year highlighting the importance of protecting one’s eyes while at work. According to a recent report from the U.S. Bureau of Labor Statistics, there were 15,730 eye injuries involving days away from work in 2020. Proper eye protection minimizes the risk of significant eye injury. Further information can be found at: https://preventblindness.org/workplace-eye-health-2022/.

The next UMSC meeting will be held on Tuesday, April 11th, 2023 in the shared conference room located on the ground floor of the E.W. Building at 10:00 a.m.; an invitation to attend via video conferencing platform (WebEx) will also be sent out with these minutes. Please send a substitute representative if you are unable to attend.

Published: 3/20/2023