Executive Assistant Senior to the President

Independently plans, directs and performs advanced, diversified and confidential administrative assignments for the president and chief executive officer of the University, requiring broad and comprehensive experience, skills and knowledge of organization policies and practices.

• Provides executive and administrative support to the president to enhance and facilitate his or her leadership and decision-making role. Handles executive level, multifaceted projects and activities. Serves as the president’s primary assistant, principle point of contact and liaison to senior leadership team and internal and external University stakeholders.
• Independently creates reports, donor requests, speeches, presentations and correspondence on behalf of the president, including institutional compliance submissions, personnel documents, legal responses and updates to legislators, international dignitaries and the board of trustees.
• Exercises oversight of calendar. Manages all aspects of president’s daily agenda. Prioritizes and schedules time in order to ensure president’s equitable exposure to internal and external constituencies.
• Manages office operations including workflow, budget operations, event planning and critical deadlines. Ensures accuracy and forward momentum for all projects.
• Addresses and resolves complaints and inquiries referred to the president from administrators, faculty, students, parents, donors, the board of trustees and external constituents.
• Provides analytical support by collecting, synthesizing, reporting and editing information needed to make operational decisions and demonstrate compliance and transparency.
• Manages projects and programs as assigned.

Minimum qualifications based upon job documentation and industry best practices. Any current employees not meeting these qualifications will be grandfathered until they move to a different job.

• Bachelor's degree in related field from an accredited institution.

• Five years' relevant experience.
• Ability to manage administrative support for president and president's office including managing access to the president, managing the president's schedule, preparing correspondence under the president's signature, and attending meetings for the president.
• Advanced office software skills, proficiency in enterprise resource planning systems and budget management.
• Experience providing guidance to other employees.

• Master's degree in related field from an accredited institution

• Notary Public of Michigan or willingness to be appointed and serve.

Office or other indoor work with minimal physical demands such as occasionally lifting/moving materials less than 25 pounds.

Work is generally performed in a well lit, temperature-controlled indoor environment with occasional exposure to the outdoors and/or any number of elements.

Revised: 2017-12-07