Administrative Assistant II

Provides administrative and budgetary support for the supervisor and the department in a lead capacity.

• Uses word-processing and spreadsheet software to produce and edit complex letters, memos, reports, statistical tables and other documents. Completes assignments that are broad in nature.
• Responds independently to complex questions regarding the department. Develops and explains departmental policies and procedures.
• Provides lead budgetary support, including monitoring, tracking, reconciliation, forecasting and recommending budget allocations. Prepares and analyzes budget reports.
• Has responsibility for office management. Coordinates office functions and oversees supplies.
• Develops and oversees a department process or program in coordination with the supervisor.
• Schedules appointments and coordinates meetings; makes travel arrangements.
• May supervise student employees.
• May update the content of the department’s website.

Minimum qualifications based upon job documentation and industry best practices. Any current employees not meeting these qualifications will be grandfathered until they move to a different job.

• Post high school training or education.

• Three years' relevant experience.
• Proficiency with word-processing and spreadsheet software.
• Experience with using and querying databases and entering and tracking budget data.

• Experience providing guidance to student employees.

• Notary Public of Michigan or willingness to be appointed and serve.

Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.

Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Revised: 2017-05-05