Administrative Assistant II
Job Description
- Job code: 009553
- Pay grade: D
- Pay type: Nonexempt/hourly
General summary
Provides administrative and budgetary support for the supervisor and the department in a lead capacity.
Major duties
- Uses word-processing and spreadsheet software to produce and edit complex letters, memos, reports, statistical tables and other documents. Completes assignments that are broad in nature.
- Responds independently to complex questions regarding the department. Develops and explains departmental policies and procedures.
- Provides lead budgetary support, including monitoring, tracking, reconciliation, forecasting and recommending budget allocations. Prepares and analyzes budget reports.
- Has responsibility for office management. Coordinates office functions and oversees supplies.
- Develops and oversees a department process or program in coordination with the supervisor.
- Schedules appointments and coordinates meetings; makes travel arrangements.
- May supervise student employees.
- May update the content of the department’s website.
Minimum qualifications
Minimum qualifications based upon job documentation and industry best practices. Any current employees not meeting these qualifications will be grandfathered until they move to a different job.
Required education
- Post high school training or education.
Required experience
- Three years' relevant experience.
- Proficiency with word-processing and spreadsheet software.
- Experience with using and querying databases and entering and tracking budget data.
Physical requirements
Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
Working conditions
Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.
Revised: 2017-05-05
This description indicates the general nature and level of work performed by employees in the above job. It is not intended to be a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.