Office Assistant

Provides clerical support for a unit or department. May serve as a receptionist.

• Uses word-processing and spreadsheet software to produce and edit letters, memos, reports, statistical tables, and other documents.
• Greets customers and answers telephone calls. Answers routine questions and directs customers and calls to appropriate individuals and departments.
• Maintains hard copy and electronic office files. Files and retrieves documents. Creates new files.
• Schedules appointments and meetings. Makes travel arrangements.
• Monitors and orders departmental supplies.
• Types vouchers and other forms.
• Compiles data, verifies information, and may perform data entry.
• Processes incoming and outgoing mail.
• May provide guidance and direction to student employees.

Minimum qualifications based upon job documentation and industry best practices. Any current employees not meeting these qualifications will be grandfathered until they move to a different job.

• High school diploma or equivalent.

• Some relevant experience.
• Office experience with word-processing, spreadsheets, and databases.

Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.

Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Revised: 2019-07-01