Associate Director Purchasing Dining Services

Job description

Job code: 010581
Pay grade: G
Pay type: Exempt/salaried

General summary

Responsible for effective procurement for dining service operations, including board and retail operations. Oversees dining service facilities through planning, collaboration and evaluation.

Major duties

  • Conducts the competitive bid process for purchase of food, supplies and smallwares that includes determining potential vendors to be solicited, request for quotations, and approval of selected vendors.
  • Assures accurate food item database in menu management software for purchasing process and data queries. Establishes delivery schedules. Resolves vendors disputes and customer complaints. Leads food recall notices.
  • Oversees the accurate and timely submission of vouchers utilizing a custom software application.
  • Oversees dining services facilities for board and retail operations. Directs the custodial service provider in needed services.
  • Leads evaluation of products and resolves performance concerns. Collaborates with constituents to achieve dining services’ culinary vision. Researches and guides efforts to achieve cost effectiveness in procurement practices, sustainability, waste reduction and local buying opportunities.
  • Applies food service operational knowledge to project goals and budget parameters. Researches equipment and advises on selection.

Minimum qualifications

Minimum qualifications based upon job documentation and industry best practices. Any current employees not meeting these qualifications will be grandfathered until they move to a different job.

Required education

  • Bachelor's degree in related field from an accredited institution.

Required experience

  • Three years' relevant experience.
  • Strong interpersonal, written and verbal communication skills.
  • Strong organizational skills.
  • Excellent analytical, judgement and decision making skills.
  • Self motivated and self directed.

Physical requirements

Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds. 

Working conditions

Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements. 

Revised: 2020-04-29

This description indicates the general nature and level of work performed by employees in the above job. It is not intended to be a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.