Project Controls Management Specialist

Plans, allocates, and manages budgetary and accounting functions to support Facilities Management operations. Oversees monthly billing, accounts payable processes, purchasing activities, and procurement card reconciliations to ensure fiscal integrity. Manages construction and capital project budgets, payables, and cost centers to ensure accurate billing and adherence to established budgets and approval processes.

• Proposes, develops, implements, and continually improves procedures and policies to support business operations.
• Collaborates with internal units to evaluate and provide financial analysis and controls for budgetary processes related to work order systems for construction projects, operational work orders, and labor tracking. Trains employees on related systems and procedures to ensure consistent application of business operations practices.
• Ensures purchasing policies and procedures are followed and manages contract approval workflows to secure all required authorizations for contracts, budget approvals, and purchase orders.
• Establishes projects in work order and financial systems and oversees procurement card processes, including approvals, reconciliation, and accurate entry for reimbursement.
• Acts as a purchasing and accounts payable resource by verifying the accuracy of purchase requisitions and purchase orders. Executes accounts payable functions for departments, projects, and work orders and monitors spending on purchase orders.
• Receives and distributes invoices for approval, serves as a primary fiscal liaison with vendors to support timely payment, and ensures purchasing and accounts payable policies and procedures are followed.
• Ensures accuracy in project billing and account charges by reconciling accounts and resolving billing discrepancies. Reconciles material billing and related financial records in work order and financial systems following monthly billing cycles.
• Handles human resources paperwork for departmental units and provides guidance on human resources policies, procedures, and requirements. Oversees processing of semi monthly and biweekly payroll to ensure accuracy and compliance.
• Oversees and trains student employees.

Minimum qualifications based upon job documentation and industry best practices. Any current employees not meeting these qualifications will be grandfathered until they move to a different job.

• Bachelor's degree in related field from an accredited institution.

• Three years' relevant experience.
• Experience with budget analysis, work order system and financial system software.
• Experience with contract management oversight.

Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.

Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Revised: 2026-01-21