Testing Procedures

HAVING STUDENTS TEST IN OUR OFFICE

To have students take exams in our office, we must receive confirmation of the instructor`s approval.  Confirming approval for testing at DSS should be done by submitting the exam submission form. For a student to receive test accommodations in the DSS office, instructors must have received the "Semester Request Review Decision" email, indicating test accommodations. DSS prefers forms and exams be submitted 48 hours or more before the test date, in case of questions. 

Sending Exams to DSS

For each exam that student(s) will take at DSS, instructors need to complete the Exam Submission form after receiving the "Semester Request Review Decision" email, indicating test accommodations and communicating with the student. 

Exams sent to DSS without a form will not be administered, and students will be directed to communicate with the professor or instructor. DSS asks that the form and exam be submitted 48 hours or more before the test date, in case DSS staff members have questions.

Exam Submission Form

Please Note: Submission of the Exam Submission form does NOT create an appointment for a student. Students must schedule their testing appointments (at least seven days in advance) through DSS-Accommodate.

Scantrons

Please note effective of Fall 2018, the use of DSS provided Scantrons will be phased out.  DSS returns most exams via email, and digital scans of Scantron sheets are unable to be processed by Scanning Services. Therefore, instructors wishing to utilize Scantron will need to provide DSS with the appropriate Scantrons for their exam and make arrangements to pick up exams after completion.  

Exam Day Process for students

Please note that DSS exam spaces are available during each semester from 9 am to 5 pm Monday to Friday.

Students must:

  • Present photo identification (Bronco ID card preferred).
  • Turn off all phone(s) or electronic device(s) and place them in provided space during an exam.  NOTE: This provided space is not locked. 
  • Empty all pockets before entering the testing room and place contents in provided space. 
  • Leave purses, wallets, book bags or backpacks and watches in the space provided. Clocks are available upon request. Only the instructor approved materials are permitted in the testing room. 

Fall and Spring Final Exam Week at DSS

During the fall and spring semesters, scheduling for final exams opens the day after the last day to withdraw from classes. Open scheduling for final exams closes 14 days before the start of final exam week.

Room reservations are scheduled on a first-come, first served basis for two separate locations. DSS is open for extended hours during final exam week in the fall and spring semesters. Testing times during the Fall and Spring are at 8 a.m., 11 a.m., 2 p.m. and 5 p.m., Monday through Thursday. Students should communicate with the instructor regarding completing the Exam Submission Form and sending the exam to DSS. Students who need extended time and quiet room only should schedule exams at the Overflow Room as the rooms at DSS are for students with specialized accommodations such as accessible technology, readers or scribes, etc.

SUSPECTED ACADEMIC DISHONESTY DURING AN EXAM

In January 2017, DSS installed a video monitoring system with a camera in each test room which DSS Staff monitor during exams. In the event of a student having any unauthorized technology, notes, or other potential possibilities for suspected academic dishonesty while taking an exam, faculty may specify their own procedures or use our procedures which are:

  • to take the material in question out of the testing room (e.g., cell phone, notes, materials, other technology).
  • take the exam from the student temporarily.
  • make a copy of the exam.
  • give the student the copy of the exam to finish.
  • DSS will Immediately call the Instructor at the phone number provided on the exam submission form. 

It is then up to the instructor how they choose to handle the situation from that point forward. Many instructors choose to come over to talk to the student and some ask for us to send the student to the instructor’s office after they have completed the exam. Additionally, we can provide digital files of the surveillance for the instructor if given an external hard drive or large USB drive. Please note, these will not be one video file, but many smaller video files.