Accommodations for tests require pre-planning to ensure students and professors are in agreement as to how the accommodations will be provided. Communicate with instructors within the first two weeks of class or immediately after registering with DSS to determine the implementation of test accommodations. Disability Services for Students has limited space for students with testing accommodations. Professors or instructors may work with students to select another option, DSS suggests that students take exams with instructors if possible.
Taking exams at DSS
Students must schedule exams at least seven (7) days in advance of the test date using the DSS-Accommodate portal. DSS exam spaces are available during each semester from 9 am to 5 pm Monday to Friday.
Late Exam Scheduling
An exam scheduled through Accommodate must be done within seven days to the minute of the exam (e.g., Tuesday exam at 9 am must be scheduled by the Tuesday before at 8:59 am). Accommodate will not allow students to proceed with scheduling if it falls within the seven day period. To schedule a late exam, please follow the directions below. Send an email to the testing coordinator, Kellie Skiba at firstname.lastname@example.org including the following information:
- Reason for late scheduling:
- Exam (name/number):
- Requested/approved (by the professor) test date and time:
- Phone number:
Please note: following this process does not guarantee an exam appointment. We are currently unable to facilitate next day exam scheduling. If you receive communication that your appointment is approved, be aware that readers, scribes, and technologies are not guaranteed either! If you don’t receive confirmation that a late scheduled exam was approved, please contact your professor to make the proper arrangements for your accommodations. If late scheduling becomes a chronic issue, students will need to meet with DSS Staff to discuss the proper use of DSS testing services.
Exam Day Process
- Present photo identification (Bronco ID card preferred).
- Turn off all phone(s) or electronic device(s) and place them in provided space during an exam. NOTE: This provided space is not locked.
- Empty all pockets before entering the testing room and place contents in provided space.
- Leave purses, wallets, book bags or backpacks and, watches in the space provided. Clocks are available upon request. Only the instructor approved materials are permitted in the testing room.
Fall and Spring Final Exam Week at DSS
During the fall and spring semesters, scheduling for final exams opens the day after the last day to withdraw from classes. Open scheduling for final exams closes 14 days before the start of final exam week.
Room reservations are scheduled on a first-come, first served basis for two separate locations. DSS is open for extended hours during final exam week in the fall and spring semesters. Testing times during the Fall and Spring are at 8 a.m., 11 a.m., 2 p.m. and 5 p.m., Monday through Thursday. Students should communicate with the instructor regarding completing the Exam Submission Form and sending the exam to DSS. Students who need extended time and quiet room only should schedule exams at the Overflow Room as the rooms at DSS are for students with specialized accommodations such as accessible technology, readers or scribes, etc.
Suspected Academic Dishonesty During an Exam
In January 2017, DSS installed a video monitoring system with a camera in each test room which DSS Staff monitor during exams. In the event of a student having any unauthorized technology, notes, or other potential possibilities for suspected academic dishonesty while taking an exam, faculty may specify their own procedures or use our procedures which are:
- to take the material in question out of the testing room (e.g., cell phone, notes, materials, other technology).
- take the exam from the student temporarily.
- make a copy of the exam.
- give the student the copy of the exam to finish.
- DSS will Immediately call the Instructor at the phone number provided on the exam submission form
- DSS will also email the instructor concerning the incident and will copy Student Conduct.
It is then up to the instructor how they choose to handle the situation from that point forward. Many instructors choose to come over to talk to the student and some ask for us to send the student to the instructor’s office after they have completed the exam. Additionally, we can provide digital files of the surveillance for the instructor if given an external hard drive or large USB drive. Please note, these will not be one video file, but many smaller video files.