- Assist the program director with grant implementation, staff supervision and training, budgeting, publicity and public relations, writing, research, presentations, and new project developments.
- Maintain online student database to ensure information is accurate and current; review student activity logs and mentor log-in reports on a weekly basis to ensure that mentors are updating them on a regular basis and make appropriate recommendations to the program director.
- Maintain internal payroll records by reviewing payroll information, collecting and reviewing student employee time reports for accuracy and completeness, recording hours worked and coordinating pay rates, as well as submitting time reports to department’s timekeeper before the deadline.
- Monitor fund balances to accurately track allocations, expenses, etc. and coordinate budget corrections as necessary to ensure adequate funds for program coverage according to spending priorities and sponsor requirements.
- Prepare various financial reports, including, but not limited, to weekly budget reports, budget projections, grant expenditure reports.
- Develop and coordinate various academic workshops for participants by recruiting presenters, making room reservations, and publicizing events to participants.
- Ensure office coverage to meet the needs of staff and participants.
- Assist with general office functions including, but not limited to, answering telephones, filing, photocopying, and data entry.
- May assist with other duties as assigned.
Program Assistant Position
This page is for informational purpose only and does not reflect actual position opening. All open positions will be posted on Western Michigan University's Handshake website.