Travel Authorization System Updates

Effective July 15, 2024

The travel authorization form used to request travel events will be modified to a more streamlined document to allow for ease of use and to reduce the time required to create the actual form.  The travel authorization only allows for the following information for an event form is being updated as follows

• The business purpose options are Employee, Group or Guest travel

• The expense types available have been condensed to the following expense types

• Airfare – Domestic or International

• Hotel/Lodging

• Meal/Incidental Expenses which will allow travelers to identify a specific per diem rate based upon location or select a standard rate

• Miscellaneous – allowing travelers to estimate remaining expenses in one estimated expense amount such as mileage, tolls, parking and any other anticipated travel expenses

• Another feature available in the authorization is the ability to upload attachments related to the travel event for the approver to review to gain further insight related to the travel event

Noted below is an example of the newly condensed authorization:

Click here to enlarge the image

Upon return from the travel event, the traveler may use the current process to submit expense for reimbursement.  Following this change, Payroll and Disbursements will present to the campus an electronic process to submit expense and attach receipts and other applicable documents required to support the reimbursement of approved out of pocket expenses along with the ability to attach receipts online through employee Self Service within the next several weeks.  Additional resources will be available on the travel website at WMU Travel. 

Please direct any questions or inquiries related to the updated travel authorization form to travel.