Doctoral Capstone

WHO DOES A SITE MENTOR TALK TO ABOUT MAKING ARRANGEMENTS TO MENTOR A CAPSTONE STUDENT? 

Please contact the WMU OT capstone coordinator, Holly Grieves, at holly.grieves@wmich.edu or 616-742-4842 to make arrangements to mentor an capstone student. 

WHAT ARE THE BENEFITS OF HOSTING A DOCTORAL CAPSTONE STUDENT?

There are numerous benefits for hosting a doctoral capstone student. A few of the benefits include scholarly collaboration including access to university resources (IRB, databases, outcome measures, etc.) and potential publication opportunities. Program development “products” including clinical guidelines, patient education materials, evidence-based practice resources. Doctoral capstone student hosts are provided with the opportunity to develop a mutually beneficial mentoring relationship and will earn PDUs for their service.

HOW MANY HOURS ARE REQUIRED FOR THE CAPSTONE EXPERIENCE? 

The Accreditation Council of Occupational Therapy Education (ACOTE) requires the length of the doctoral capstone experience to be a minimum of 14 weeks full-time, and a minimum of 32 hours per week. This may be completed on a part-time basis as agreed upon by the organization and must be consistent with the individualized specific objectives and capstone project.

WHEN DO STUDENTS COMPLETE THE DOCTORAL CAPSTONE DURING WMU’S ACADEMIC PROGRAM?

Students will collaborate with the capstone coordinator and site mentor throughout the curriculum to prepare for the doctoral capstone (ACOTE Standard D.1.2). During Fall semester of the second year, the capstone coordinator and student will work together to coordinate a match with a site mentor. The students’ doctoral capstone preparation course will take place in Summer I semester following the match, and the capstone experience/project takes place during the following Spring semester, in the third year.

With guidance from capstone coordinator, student will:

WHAT ARE THE REQUIREMENTS FOR THE DOCTORAL CAPSTONE?

Students are required to submit evidence of a physical assessment, immunizations record, criminal background check, drug screen, TB test, flu shot, HIPAA training and CPR certification and other site-specific documents as requested. Additional requirements may be necessary for doctoral capstones taking place internationally.

WHAT ARE THE TRACKS A STUDENT CAN PURSUE FOR THEIR DOCTORAL CAPSTONE? 

Students will pursue one of the following tracks or concentration areas for their doctoral capstone experience/project: Clinical skills, research skills, administration, program development and evaluation, policy development, advocacy, education, and leadership. Students may choose a secondary concentration area if it fits with the design of their doctoral capstone.

HOW DOES A FIELDWORK EXPERIENCE DIFFER FROM A DOCTORAL CAPSTONE?

 WHAT IS WMU’S ATTENDANCE POLICY FOR THE DOCTORAL CAPSTONE EXPERIENCE? 

The site mentor, capstone coordinator and student will collaborate to decide how time will be used during the capstone experience. The student is responsible to track and provide verification of the time usage during the capstone using a log and the site mentor is required to review and sign off on the log.

DOES THE SITE MENTOR NEED TO BE ON-SITE ALL OF THE TIME AND/OR EVERY DAY? 

No. The role of the site mentor is to guide the student in the development, implementation and dissemination of the capstone. Specific plans for supervision including intensity (direct vs. indirect), frequency and method of interaction will be negotiated between the site mentor and student prior to the start of the doctoral capstone experience. Students may complete their capstone 100% on-site, hybrid, or 100% remote dependent upon the design of the capstone.   

CAN A SITE MENTOR EARN CONTINUING EDUCATION CREDIT FOR TAKING A DOCTORAL CAPSTONE STUDENT? 

Yes. Site mentors who are OTs can earn one PDU for every two hours spent mentoring, up to a maximum of 18 PDU per NBCOT renewal period. A certificate verifying hours spent mentoring will be provided upon completion of the student’s doctoral capstone.

HOW MUCH EXPERIENCE DOES ONE NEED TO BECOME A SITE MENTOR FOR THE DOCTORAL CAPSTONE?  

The site mentor must have documented expertise consistent with the student’s capstone concentration area prior to the onset of the doctoral capstone experience. The site mentor does not have to be an occupational therapist.

CAN A STUDENT HAVE MULTIPLE SITE MENTORS AT ONE LOCATION? 

Yes. A student can have multiple site mentors at one location.  Dependent upon the design of the capstone, it may be best to use a primary/secondary mentor model or other alternative model. Multiple site mentors will collaborate with the capstone coordinator to develop the best plan for split mentorship.

WHAT SHOULD YOU DO IF YOU THINK A STUDENT IS AT RISK FOR NOT COMPLETING THEIR DOCTORAL CAPSTONE? 

The first step is for the site mentor to notify the student that he/she is at risk of not successfully completing their capstone experience/project. Then, the site should let the student know that the site will now notify the capstone coordinator and encourage the student to contact the capstone coordinator as well. One of the roles of the capstone coordinator is to serve as a mediator between student and site mentor concerns. The capstone coordinator can provide the site and student with a different perspective, can advise on possible solutions, and can guide all parties through the necessary next steps. 

HOW MANY TIMES CAN A STUDENT FAIL THEIR DOCTORAL CAPSTONE? 

Each academic program establishes their own policy on doctoral capstone failure. WMU allows students to receive “no credit” grade on one capstone experience. If a student receives a “no credit” for a second capstone experience, they are dismissed from the OT academic program. Please refer to the WMU remediation and dismissal policy.

DOES THE ACADEMIC PROGRAM HAVE TO TELL THE SITE MENTOR THAT THE STUDENT HAS A DISABILITY?

The academic program is not required to inform the site mentor of a student's disability without the student's permission. It is the student's decision whether or not to disclose a disability. The capstone coordinator will counsel students on the pros and cons of sharing this type of information prior to beginning fieldwork. If a student decides not to disclose, the capstone coordinator is legally not allowed to share that information with the site, in accordance with the Family Educational Rights and Privacy Act (FERPA) laws.

 A site mentor cannot refuse to place a student with a disability unless that student is unable to perform the essential job functions with or without reasonable accommodations. To refuse placement solely on the student's disability is discriminatory and illegal.

CAN A STUDENT COMPLETE THEIR DOCTORAL CAPSTONE INTERNATIONALLY? 

Yes, students will have the option to complete their students internationally.

CAN A STUDENT JOB SHADOW AT THE SITE WHERE THEY WOULD LIKE TO COMPLETE THEIR DOCTORAL CAPSTONE?

We discourage students from requesting a job shadow at a potential capstone site that is also used for level II fieldwork in an effort to reduce burden on our community partners. For potential capstone sites not used for level II fieldwork experience, at the request of the capstone site, it is acceptable for students shadow or volunteer.

WHAT IS A PASSING GRADE FOR THE DOCTORAL CAPSTONE?

Students will earn a credit/no credit grade for the doctoral capstone. This grade is determined based upon a student’s score on the capstone evaluation tool which is provided by your site mentor. Scores are determined as satisfactory or unsatisfactory at halfway or midterm point of fieldwork (six weeks). Final evaluation scores are provided near the end of 12 weeks. This score indicates whether a student has passed or not passed their doctoral capstone.