Faculty and Staff Resources

Resources for Scholarship Administering Faculty and Staff

If you are a WMU faculty or staff member and are looking for financial aid documents and information, you've come to the right place. Financial aid is a process governed by federal, state and University regulations. If you are working with a student who has questions about financial aid, please refer them to our website.

For customer service, encourage students to call Bronco Express at (269) 387-6000. Bronco Express sees students on a walk-in basis and will make appointments for students who need to see a Financial Services Specialist. Bronco Express is located on the lower level of the Bernhard Center.

WMU Undergraduate Scholarship Awarding guidelines

University staff that administer scholarships are encouraged to familiarize themselves with the WMU Undergraduate Scholarship Awarding Guidelines to ensure an understanding of processing of institutional scholarships.

Fund Code Information

Departments who wish to award must do so with a 3-5 character fund code that is associated with the fund and cost center they wish to pay the funds from. Administrators must complete a workflow process to establish or revise a fund code, as needed.

Scholarship Disbursement Authorization Forms

Administrators should communicate scholarship offers to the financial aid office by submitting a Departmental Scholarship Disbursement Authorization form.

2019-20

2020-21

Student Payment Guidelines

Funds distributed from the University to students must be properly accounted for so the University remains in compliance with federal financial aid and federal taxation requirements. All payments to students must be initiated through the Student Financial Aid office or Payroll and Disbursements. Please review WMU's Student Payment Guidelines to determine how to pay students.

Student Data Sharing Guidelines

WMU's Data Sharing Guidelines is the University’s best faith effort to comply with the NASFAA Statement of Ethical Principles which seeks to protect the privacy of financial aid applicants. To do so, the University must “ensure that student and parent private information, provided to the financial aid office by financial aid applicants, is protected in accordance with all state and federal statutes and regulations, including FERPA and the Higher Education Act, Section 483(a)(3)(E) (20 U.S.C. 1090)” and the U.S. Congressional Privacy Act.