Below are links to a variety of forms associated with submitting external funding proposals, developing contracts and other agreements for project work, and for meeting federal and University compliance regulations.
Budget forms
Compliance forms
Conflict of interest forms
Contract forms
Intellectual property and technology transfer forms
Internal funding forms
Project management forms
Proposal submission forms
Budget forms
Request a Facilities and Administrative Rate Waiver Form
Propose and Request Cost Share on Externally Funded Projects Form
Compliance forms
Animal care
Application for Initial IACUC Review
Supplement A—Hazardous Materials
Supplement C—Pain and Distress
Biosafety
IBC Registration Form—for recombinant and synthetic DNA research—2019
Export control
International Visitor Registration Form
17-1 Export Control Worksheet: International Visitor to Western Michigan University
17-2 Export Control Worksheet: International Visitor Host
17-2a Export Control Worksheet: International Visitor Host Additional Visitors
17-3 Export Control Worksheet: International Collaboration
17-3a Export Control Worksheet: International Collaboration Additional Collaborators
17-4 Export Control Worksheet: International Travel for Western Michigan University Activities
17-5 Export Control Worksheet: Technology Control Plan
17-5a Export Control Worksheet: Technology Control Plan Access
17-5b Export Control Worksheet: Technology Control Plan – Collaborator
17-5c Export Control Worksheet: Technology Control Plan – Foreign Hire No Research
17-5d Export Control Worksheet: Technology Control Plan – Foreign Hire with Research Activities
Human Subjects in Research
Application for Initial IRB Review (as revised for Common Rule Jan 2019)—If a research project involves the collection of blood or blood products, additional questions must be answered and submitted with the IRB application form.
Application for Continuing IRB Review
Additional IRB Investigators Form
Class Research Project Form—to be completed and submitted by the instructor.
Document Development Checklist
Sample Consent and Assent Forms—to be customized by the researcher.
Assent of a child (7-12 years old)
Assent of a child or ward (12-17 years or cognitively impaired)
Online Informed Consent Template
Permission of a parent or guardian (as revised for Common Rule Jan 2019)
Sample anonymous online survey
Template for Informed Consent Form (as revised for Common Rule Jan 2019)
Template for Protocol Outline (as revised for Common Rule Jan 2019)
Radiation Safety
Incident Report for Radiation Safety
Radiation Producing Machine Registration
Radiation Safety Program Internal Audit
Conflict of interest forms
Significant Financial Conflict Avoidance Form
Significant Financial Conflict of Interest Disclosure Form
Contract forms
Material transfer agreements
Incoming Material Transfer Agreements, non-UBMTA—Contact the research contracts administrator.
Outgoing Material Transfer Agreements, non-UBMTA
Uniform Biological Material Transfer Agreements—For biological materials, WMU is a signatory to the UBMTA.
Project agreements
Project agreement templates are available after consultation with the research contracts administrator.
Bi-lateral negotiated sponsored agreements—Second party initiated to WMU (template upon request)
Federal sub-awards—WMU generally follows the Federal Demonstration Partnership guidelines for federal sub-awards.
Industry and other for-profit entity contract agreements (template upon request)
Non-federal sub-awards—WMU initiated to second party (template upon request)
Other
Memoranda of Understanding—To build a research collaboration, be it a multiparty, master or international research agreement, contact the research contracts administrator.
There may be additional contracts that are associated with a sponsored project, such as non-disclosure agreements and confidentiality agreements. Submit associated contracts that support the sponsored research project for review to the research contracts administrator.
WMU will negotiate and accept other formats for sponsored agreements through its contract review process. All contracts executed on behalf of the WMU Board of Trustees must be reviewed and comply with a University-approved template before execution by an authorized official. Guidelines on the WMU contract review process.
If a sponsored project requires that WMU hire consultants or independent contractors, see applicable Business Services forms.
Contact the research contracts administrator for additional information and guidance.
Intellectual property and technology transfer forms
Confidential disclosure agreements—CDAs and Non-disclosure agreements—NDAs
Non-Disclosure Agreement Terms Acceptance Form
Intellectual Property Disclosure
Intellectual Property Disclosure Instructions and Form
Material transfer agreements
Incoming Material Transfer Agreements, non-UBMTA—Contact the research contracts administrator.
Outgoing Material Transfer Agreements, non-UBMTA
Uniform Biological Material Transfer Agreements—For biological materials, WMU is a signatory to the UBMTA.
Other
Inventions, proprietary information and other intellectual property agreement
Waiver of WMU Ownership Rights—No significant use of WMU facilities or funds.
Internal funding forms
Below are application materials and reimbursement forms for WMU internal funding.
Budget Worksheet and Justification for Faculty Research and Creative Activities Award
Progress Report Form and Guidelines for Faculty Research and Creative Activities Award
Final Report Form and Guidelines for Faculty Research and Creative Activities Award
Faculty Research Travel Fund Application Form
Publications of Papers and Exhibition of Creative Works Application
Support for Faculty Scholars Award Final Report
Project management forms
Visit the Grants and Contracts office to access policies and associated forms regarding project functions such as:
Pre-award spending
Budget categories, changes, and project spending
Cost sharing and transfers
Project procurement card applications and procedures
Federal cost principles
Project closeout and records retention
Proposal submission forms
A Proposal Approval Form (PAF) that summarizes the project, personnel, budget and other characteristics of the proposal is required for all external funding proposals and contracts. The PAF is also used to document principal investigator acknowledgement of WMU regulations and approval for submission of the proposal by University officials.