Research Policies and Procedures

The Office of Research and Innovation oversees most policies associated with conducting research and creative activities at Western Michigan University. Below are links to a variety of policies, procedures and associated forms related to our office:



Procedures & Associated Forms

Budget & Proposal Development

Cost Basis and Cost Share

Institutional Base Salary Policy

Research Staff Policy

Templates: Basic Budget | Budget with Cost Share | Graduate Student Incentive Request and Form

Propose and Request Cost Share for Externally Funded Proposals Procedure and Form

Start-Up Fund Request Form | Research Incentive Plan

PI Eligibility and Responsibility
Starting Jan. 18, 2022: all proposals for external funding to be administered by WMU must be routed in Cayuse

Eligibility to Serve as WMU Principal Investigator on Sponsored Projects Policy

Signature Authority - University Agreements

Debarment and Suspension from Sponsored Projects Policy

Research Misconduct Policy

Conflict of Interest Policy

 Request Principal Investigator Status

Proposal Submission Procedure for External Funding

Manage Funding Agency-Imposed Limits on Submissions

Significant Financial Interest Disclosure Form | Conflict Avoidance Statement

Contracts and Subawards

All contracts executed on behalf of the WMU Board of Trustees must be reviewed and comply with a University-approved template before execution by an authorized official.

Contract Review Checklist | Contract Review Guide and Procedures | Hiring Independent Contractors

Management Tools: Project Agreements available | Subawards following Federal Demonstration Partnership guidelines | Outgoing Material Transfer Agreement, non-UBMTA for research and software testing 

Facilities and Administrative Funds & WMU Research Acceleration Program

Recovery of Facilities and Administrative (F&A) Costs Policy

WMU Research Acceleration Program (WRAP)

Determining which F&A rate to apply - Categorization of Sponsored Projects Procedure

Guidance Regarding On and Off Campus Facilities and Administrative Rates Procedure

Requesting a F&A Rate Waiver Procedure and Form


Collaborations with community colleges 

Guidelines for proposals with KVCC


Compliance—Agency Training

Agency-Required Training Policy 

Compliance—Animal Safety

Animal Use in Research, Teaching and Testing Policy

See Animal Care page for procedure process

Application for Initial IACUC Review | Annual IACUC Review Form | IACUC Add Investigator Form

Supplements A-Hazardous MaterialsB-Survival SurgeryC-Pain and Distress


Dual Use of Research Concern Policy

Microbiological Safety and Security Policy

Recombinant or Synthetic DNA Policy

Biosafety—Microbiological Safety and Security

Biological Agent Order Form

IBC Registration Form for recombinant and synthetic DNA research - Email

Compliance—Export Control

Research Export Control Policy

WMU Policy for Inviting International Visitors to WMU

 International Visitor Registration Form

See Export Control page for forms 17-1 through 17-5d

Compliance—Human Subjects in Research

Starting November 1, 2021: all Human Subject IRB studies must be submitted through Cayuse.   

Human Subjects Research Protection and the Institutional Review Board Policy

 Required Training for Human Subjects Researchers

IRB consent document(s) templates must be used and are uploaded to Cayuse during the initial submission, renewal, or modification (when consent document is added or revised).  Forms are available on the WMU IRB page

 Additional Investigator 

Compliance—Radiation SafetyRadiation Safety Policy

User Application | Room Application | Radionuclide Order Form

Internal Audit Form | Radiation Producing Machine Registration | Incident Report

Compliance—Registering Clinical TrialsRegistering with Policy Registration Procedure

Grants and Contracts  

Grants & Contracts—Cost Transfer

Cost Transfer PolicyCost Transfer Procedure

Grants & Contracts—Excess Compensation

Excess Compensation Policy  Excess Compensation Procedure

Grants & Contracts—Federal Costing Principles

Federal Costing Principles PolicyFederal Costing Principles Procedure

Grants & Contracts—Federal Funding Accountability and Transparency Act Reporting

FFATA Reporting PolicyFFATA Reporting Procedure

Grants & Contracts—Federally Funded Equipment

Federally Funded Equipment Policy 

Grants & Contracts—Fixed Price Agreement

Fixed Price Agreement Policy

 Fixed Price Agreement Procedure

Grants & Contracts—Fly America Act

Fly America Act Policy  

Grants & Contracts—Participant Support Costs

Participant Support Costs Policy 

Grants & Contracts—Prior Approval Request

Prior Approval Request Policy  Prior Approval Request Procedure

Grants & Contracts—Program Income

Program Income in Sponsored Projects Policy  

Grants & Contracts—Project Closeout

Project Closeout PolicyProject Closeout Procedure 

Grants & Contracts—Research participation Compensation

Research Participation Compensation Policy 

Grants & Contracts—Signature Authority

Signature Authority on Grants and Contracts 

Grants & Contracts—Summer Salary

Summer Salary on Grants and Contracts Policy Summer Salary on Grants and Contract Procedure

Grants & Contracts—Subrecipient Monitoring

Subrecipient Monitoring PolicySubrecipient Monitoring Procedure

Grants & Contracts—Unallowable Costs - Reasonableness Doctrine

Unallowable Costs - Reasonableness Doctrine PolicyUnallowable Costs - Reasonableness Doctrine Procedure

IT Rules

Information Technology Rules and Policies 

Intellectual Property and Technology Transfer

Intellectual Property Policy

Confidential disclosure agreements: Mutual agreement | Non-Disclosure Agreement Terms Acceptance Form | One-way agreement for WMU or company

 Intellectual Property Disclosure Instructions and Form | Waiver of WMU Ownership Rights without significant use of WMU facilities or funds 

The Faculty Senate's Research Policies Council reviews, develops, and recommends policies related to the enhancement and implementation of research and creative activity in the University.

Workshops by Appointment