Research Policies and Procedures

The Office of Research and Innovation oversees most policies associated with conducting research and creative activities at Western Michigan University. Below are links to a variety of policies, procedures and associated forms related to our office:

	Policies	Procedures & Associated Forms
Budget & Proposal Development
Cost Basis and Cost Share	Institutional Base Salary Policy Research Staff Policy	Templates: Basic Budget \| Budget with Cost Share \| Graduate Student Incentive Request and Form Propose and Request Cost Share for Externally Funded Proposals Procedure and Form Start-Up Fund Request Form \| Research Incentive Plan
PI Eligibility and Responsibility Starting Jan. 18, 2022: all proposals for external funding to be administered by WMU must be routed in Cayuse	Eligibility to Serve as WMU Principal Investigator on Sponsored Projects Policy Signature Authority - University Agreements Debarment and Suspension from Sponsored Projects Policy Research Misconduct Policy Conflict of Interest Policy	Request Principal Investigator Status Proposal Submission Procedure for External Funding Manage Funding Agency-Imposed Limits on Submissions Significant Financial Interest Disclosure Form \| Conflict Avoidance Statement
Contracts and Subawards	All contracts executed on behalf of the WMU Board of Trustees must be reviewed and comply with a University-approved template before execution by an authorized official.	Contract Review Checklist \| Contract Review Guide and Procedures \| Hiring Independent Contractors Management Tools: Project Agreements available \| Subawards following Federal Demonstration Partnership guidelines \| Outgoing Material Transfer Agreement, non-UBMTA for research and software testing
Facilities and Administrative Funds & WMU Research Acceleration Program	Recovery of Facilities and Administrative (F&A) Costs Policy WMU Research Acceleration Program (WRAP)	Determining which F&A rate to apply - Categorization of Sponsored Projects Procedure Guidance Regarding On and Off Campus Facilities and Administrative Rates Procedure Requesting a F&A Rate Waiver Procedure and Form
Collaborations
Collaborations with community colleges		Guidelines for proposals with KVCC
Compliance
Compliance—Agency Training	Agency-Required Training Policy
Compliance—Animal Safety	Animal Use in Research, Teaching and Testing Policy	See Animal Care page for procedure process Application for Initial IACUC Review \| Annual IACUC Review Form \| IACUC Add Investigator Form Supplements A-Hazardous Materials, B-Survival Surgery, C-Pain and Distress
Compliance—Biosafety	Dual Use of Research Concern Policy Microbiological Safety and Security Policy Recombinant or Synthetic DNA Policy	Biosafety—Microbiological Safety and Security Biological Agent Order Form IBC Registration Form - for recombinant and synthetic DNA research
Compliance—Export Control	Research Export Control Policy WMU Policy for Inviting International Visitors to WMU	International Visitor Registration Form See Export Control page for forms 17-1 through 17-5d
Compliance—Human Subjects in Research Starting November 1, 2021: all Human Subject IRB studies must be submitted through Cayuse.	Human Subjects Research Protection and the Institutional Review Board Policy	Required Training for Human Subjects Researchers IRB consent document(s) templates must be used and are uploaded to Cayuse during the initial submission, renewal, or modification (when consent document is added or revised). Forms are available on the WMU IRB page Additional Investigator
Compliance—Radiation Safety	Radiation Safety Policy	User Application \| Room Application \| Radionuclide Order Form Internal Audit Form \| Radiation Producing Machine Registration \| Incident Report
Compliance—Registering Clinical Trials	Registering with ClinicalTrials.gov Policy	ClinicalTrials.gov Registration Procedure
Grants and Contracts
Grants & Contracts—Cost Transfer	Cost Transfer Policy	Cost Transfer Procedure
Grants & Contracts—Excess Compensation	Excess Compensation Policy	Excess Compensation Procedure
Grants & Contracts—Federal Costing Principles	Federal Costing Principles Policy	Federal Costing Principles Procedure
Grants & Contracts—Federal Funding Accountability and Transparency Act Reporting	FFATA Reporting Policy	FFATA Reporting Procedure
Grants & Contracts—Federally Funded Equipment	Federally Funded Equipment Policy
Grants & Contracts—Fixed Price Agreement	Fixed Price Agreement Policy	Fixed Price Agreement Procedure
Grants & Contracts—Fly America Act	Fly America Act Policy
Grants & Contracts—Participant Support Costs	Participant Support Costs Policy
Grants & Contracts—Prior Approval Request	Prior Approval Request Policy	Prior Approval Request Procedure
Grants & Contracts—Program Income	Program Income in Sponsored Projects Policy
Grants & Contracts—Project Closeout	Project Closeout Policy	Project Closeout Procedure
Grants & Contracts—Research participation Compensation	Research Participation Compensation Policy
Grants & Contracts—Signature Authority	Signature Authority on Grants and Contracts
Grants & Contracts—Summer Salary	Summer Salary on Grants and Contracts Policy	Summer Salary on Grants and Contract Procedure
Grants & Contracts—Subrecipient Monitoring	Subrecipient Monitoring Policy	Subrecipient Monitoring Procedure
Grants & Contracts—Unallowable Costs - Reasonableness Doctrine	Unallowable Costs - Reasonableness Doctrine Policy	Unallowable Costs - Reasonableness Doctrine Procedure
IT Rules	Information Technology Rules and Policies
Intellectual Property and Technology Transfer	Intellectual Property Policy	Confidential disclosure agreements: Mutual agreement \| Non-Disclosure Agreement Terms Acceptance Form \| One-way agreement for WMU or company Intellectual Property Disclosure Instructions and Form \| Waiver of WMU Ownership Rights without significant use of WMU facilities or funds

The Faculty Senate's Research Policies Council reviews, develops, and recommends policies related to the enhancement and implementation of research and creative activity in the University.

Workshops by Appointment

Research Policies and Procedures

Policies

Procedures & Associated Forms

Budget & Proposal Development

Collaborations

Compliance

Grants and Contracts

IT Rules

Intellectual Property and Technology Transfer