Limited Submission Procedure

Limited Submission Opportunity Identified

All open limited submission applications will be available on InfoReady. When a faculty or staff member decides to apply for a limited submission opportunity, they should first check if there is already an application available in InfoReady. If not, interested grantseekers should complete the Limited Submission Interest Form on InfoReady as soon as possible to alert ORI of the opportunity and to determine next steps.

Application Process

If the procedure begins with eight weeks or more until the sponsor deadline:

• ORI will run an Internal Competition on InfoReady
  • The application will ask for a brief project summary (<500 words), an estimated budget amount, how the proposed project aligns with agency/sponsor goals (<250 words), and how the work supports University goals and the strategic plan (<250 words) 
    • Further information will be requested from grantseekers if needed during the review process
  • The competition will be open for two working weeks
  • In addition to being posted on InfoReady, the competition will be announced to Associate Deans for Research (or college equivalent) (ADRs) and Deans for mailing list distribution
• The submitted proposals will then go through a review process
  • If the grant limits budgets to less than $500k
    • Applications will be reviewed by the ORI Leadership team (usually the RDA, Associate Vice President for Research and Innovation (AVPR), and Vice President for Research and Innovation (VPRI)
    • The review process will have a one working week turnaround
    • Grantseekers will be notified of decision(s) as soon as possible
  • If the grant allows budgets of $500k or higher
    • Applications will be reviewed by a committee that includes, RDA, AVPR, Vice President for Research and Innovation (VPRI), and Deans and/or ADRs
    • The review process will have a one-week turnaround
    • PIs will be notified of decision(s)
• If there are fewer interested parties than the sponsor limit, the proposals are approved to proceed, provided they meet the sponsor’s application criteria.

Truncated Application Process

If the procedure beings with less than eight weeks until the sponsor deadline:

• If the grant limits budgets to less than $500k
  • Proposal(s) are approved on a first come, first serve basis based upon when ORI was first notified of the opportunity via the Limited Submission Interest Form
• If the grant allows budgets of $500k or higher
  • ORI will run an Internal Competition
    • The application will ask for a brief project summary (<500 words), an estimated budget amount, how the proposed project aligns with agency/sponsor goals (<250 words), and how the work supports University goals and the strategic plan (<250 words) 
    • The competition will be open for three working days
    • In addition to being posted on InfoReady, the competition will be announced to ADRs, or college equivalent, and Deans for mailing list distribution
    • Applications will be reviewed by the ORI Leadership team (usually the RDA, Associate Vice President for Research and Innovation (AVPR), and Vice President for Research and Innovation (VPRI)
    • The review process will have a one working week turnaround
    • Grantseekers will be notified of decision(s) as soon as possible

Notification of Approval Decisions

Once approvals have been decided, grantseekers, chairs, ADRs, and Deans will be notified of the outcome via an email from InfoReady’s system. 

• Faculty and staff are required to reaffirm their intent to submit by responding to the email (or emailing RDA) within two working days of the email notification from InfoReady
• If confirmation is not received, ORI reserves the right to rescind the approval and approve a different proposal
• Once confirmation is received, grantseekers whose projects were not selected will be notified

Other Considerations

• All applications must go through InfoReady and follow the process outlined above to be considered for any Limited Submission opportunity
• As allowed by time and staff capacity, ORI will endeavor to identify and contact any previous award recipients who maybe be interested in reapplying to a Limited Submission opportunity of a newly opened Call for Intent to Submit or Internal Competition
• Exceptions to this procedure can be made by VPRI or AVPR on a limited and case-by-case basis

Procedure Review

This procedure will be reviewed by ORI biannually. The next review is due August 2028. ORI can also revise at will.