Hertz Rental Car

Western Michigan University has a negotiated contract with Hertz Rent-A-Car. The contract pricing includes damage waiver and liability protection. There are various ways to make reservations after your travel has been approved. Please refer to the streamlined Hertz reservation page to place your reservation.


 When you visit the streamlined Hertz Rental Car page, you'll be prompted to select one of two options.



Option one is to be used when you would like to make a reservation for non-authorized personal/leisure travel, or when paying on your own. To reserve a car using the University's discounted rate, you'll need to use the CDP number. *Please note: The CDP number should only be used for reserving a vehicle for personal/leisure use. All authorized travelers should reserve a vehicle through Option Two (below).



Option two is to be used for a travel authorized direct billing reservation. This is required if you want the rental to be directly billed to the University.

1. When you select option two, you will be taken to the applicant portal. You will need to input the applicant number and applicant password. The applicant number and password can be obtained from your department's business manager.

2. When you proceed in making the reservation you will get a prompt that displays "Driver Details". In that section, please locate the small box labeled "Authorization Number".

3. In the "Authorization Number" box you must input your TA Number with the leading 5 zeros. Please see example below.


  • Hertz Gold Plus

    Signing up for Hertz Gold Plus rewards means you can bypass the regular rental counter at airports and proceed directly to your preassigned vehicle. At the Hertz Local Stadium Drive there is no waiting and your keys are ready for pickup inside. It also means you only have to complete one enrollment agreement and select your rental preferences one time. An additional benefit is that you will receive email receipts.  As a Gold member, you will also be automatically enrolled in Hertz’s frequent renter program in which you will be able to earn higher levels of Gold service, personal free day certificates, free upgrades and bonus frequent flier miles.

    Enrollment form

    If you currently have a Hertz Gold Plus Membership, please contact Accounts Payable at (269) 387-4253 to update your Hertz profile to receive WMU contract pricing and membership benefits. Also, your Gold Plus membership number can be added into your AAA traveler profile.

  • Rental Car Program Coverage Policies and Inclusions
  • Hertz Local Contact
    Hertz Car Rental - Kalamazoo Battle Creek International Airport
    (269) 382-4903
    5239 Portage Road
    Portage, MI 49002 USA