You will get the best possible service if you:
- Screen your mailing list for unnecessary names, duplicates and incomplete addresses. Mail services can help you with this.
- Use certified instead of registered mail whenever possible. It costs less and still provides a receipt and notice of delivery to the sender.
- Do not over-insure. The post office and United Parcel Service will pay only the actual value of an item, not the declared value.
- Use postcards for short messages or announcements. The cost is 1/3 less than sending an envelope. Make sure that your postcard has a 5/8 inch clearance at the bottom for bar coding on the address side of the document.
- Combine mailings when possible into a larger envelope for distribution at the location.
- Use business reply envelopes provided by vendors, instead of department envelopes.
- Fax the information when time is crucial, instead of using Express Mail.
- Request library and media rate whenever possible. Savings can be as much as 50 percent of the cost of first class mail.
- Use intra-campus envelopes for on-campus mail. Use regular business envelopes for off-campus mailings only.
- Use non-profit/bulk rate whenever possible, saving can be as much as 20 cents per mail piece.
- Whenever possible, fold material in half and place in a 6 inch by 9 inch or number 10 envelope to reduce postage.