User Accounts
The Timekeeper and supervisor form is used at Western Michigan University to set up or change user accounts. User accounts give departmental timekeepers and supervisors access to Kronos and SM Leave Entry. They are intended for use by authorized employees only. Authorization for use is at the discretion of department management.
Adding a new department
Check the new department form box if:
- You are a new Western Michigan University department that has not been previously defined in Kronos and SM Leave Entry under anyone’s security access.
- The WMU department you are adding has a new Timekeeper and/or Supervisor not previously defined in Kronos and SM Leave Entry.
When defining a new WMU department to Kronos or SM Leave Entry all sections of the form must be completed. The completed form must be effective dated, signed and dated then emailed to the payroll department (payroll-dept@wmich.edu). If you are unsure of the exact information required please call the Payroll Department.
Existing department changes
If you already have Kronos or SM Leave Entry security access and you want to perform any of the following changes. Both timekeeper and supervisor changes can be included on one form.
- Changing the timekeepers.
- Changing supervisors.
- Be sure to fill in the previous timekeeper and/or supervisor name.
Your department number and name must be filled in regardless of the actions you are performing and the form must be effective dated, signed and dated then either mailed or faxed to the payroll department.
Changing timekeepers and/or supervisors
If you are changing timekeepers or supervisors then their:
- Name
- Phone number
- Email address
- and the name of the previous timekeeper and/or supervisor
must be filled in. BroncoNet ID must be included when submitting form.
Activate temporary timekeeper
To initiate a temporary timekeeper during the absence of the department’s regular timekeeper you must submit a Temporary timekeeper form.
Adding or deleting departments
If the department (cost center) is new to your department then a single action of Add is all that is required. If the department is being eliminated from your department, then a single action of Del is all that is required.
The addition or deletion of departments can occur at the timekeeper level or at the supervisor level. If you want to add/delete for one but not the other fill out the Timekeeper and supervisor form only filling in the appropriate part.
Adding/Deleting Cost Centers
A new form is now available to add or delete existing cost centers from your orgid. The form is available on the payroll forms page, linked here.