Payroll and Disbursements

Department Information

Phone: (269) 387-2935   |   Fax: (269) 387-2937

Email: @email

General inquiries and questions related to payroll should be submitted either through email or our Contact Us Form.

Western Michigan University's Payroll Department is committed to processing payments accurately and timely while providing excellent service. We hope you find this site useful in answering questions, providing links, contacts, forms and other communications.

 

W-2 Forms Now Available in Employee Self Service

Your 2025 W-2 is now available electronically through Employee Self Service (ESS).

To access your W-2:

  1. Log in to your GoWMU account
  2. Click on “Apps” under the GoWMU logo
  3. Select “PeopleSoft Human Resources”
  4. Click on the Payroll tile
  5. Click on the W-2/W-2c Forms tile
  6. Click View Form for the 2025 Tax Year

You may view, download, and print your W-2 directly from this page.

Former employees will receive a paper copy of their W-2 by mail.

If you experience any issues accessing your form, please contact the Payroll Office. 

WMU's Employee Self Service portal allows you to manage your personal information electronically without having to submit paper or call human resources or payroll. View and/or update your address and phone number, paycheck information, current and previous W-2s, benefit information and more, all accessible through Employee Self Service.

Employees may add and change direct deposit information directly through Employee Self Service. Please see the job aid below for step by step instructions on updating banking information. For assistance with direct deposit updates, please call (269) 387-2935. All new employees are required to enroll in Direct Deposit or be issued a Pay Card. Direct Deposit Self Service Job Aide or Pay Card Fee Schedule.

Western Michigan University employees should verify that their address is correct using the Employee Self Service. W-2 forms will be available by Jan. 31 through the Employee Self Service to all employees. W-2s will be mailed by Jan. 31 to the home addresses of those who have not consented to receive their form digitally in Employee Self Service, or have separated from the University. W-2's for previous years are also available within the Employee Self Service.

All passwords are to be treated as sensitive, confidential Western Michigan University information. Once you have completed your self service session, remember to sign out of the system. Sessions will be timed out after 20 minutes of inactivity. Stay up to date on the latest email and computer scams at wmich.edu/it/newsphishing.

The Payroll Choices Program is an exciting new payroll solution that gives you the option to receive your pay via direct deposit or a Visa® Payroll Card with Pre-Check® option. This program will provide you with flexible, convenient and secure ways to access your pay eliminating the need to issue paper checks. All new employees are required to enroll in Payroll Choices Direct Deposit or Payroll Choices Pay Card.

  • Kronos Correction Forms are be due by 5 p.m. on Tuesday.
  • Semimonthly leave used must to be entered into PeopleSoft Human Resources by 5 p.m. on the days listed in the P/S Leave Entry Deadline on the Semimonthly Pay Schedule. 
  • Kronos Correction Forms and Semimonthly Correction Forms should be emailed to the Payroll Department at: @email
  • Kronos job aids are available on the Payroll forms page.
  • Semimonthly leave history report instructions are available on the Payroll forms page.

On November 18th, Human Resources, Budget, and Payroll hosted a reporting workshop. This workshop demonstrated how authorized users can use the Peoplesoft HR System and Kronos to view existing reports or to produce reports on demand. Available reports include the management data report, timekeepers report, and various others. Payroll has made the Reporting Resources at WMU Presentation Slides available for you. For additional info, please refer to Human Resources Reporting.