Student Employee Hub | Western Michigan University

Payroll and Disbursements

This is YOUR hub for WMU student employment

Have any questions regarding payroll? Click here!

Have you setup your Direct Deposit and Tax Withholding?

Direct Deposit Info:

The University requires your pay to be electronically deposited into a checking or savings account or to a PayCard. Electronic delivery of pay ensures you are paid in a timely manner. New accounts may take up to two pay periods to take effect.

Please Note: If you do not sign up for Direct Deposit, a PayCard will automatically be issued to you. Direct Deposit enrollment is available through Employee Self Service (or linked below).

Tax Withholding Info:

Please Note: You cannot claim “exempt” if you are being claimed as a dependent on another person’s taxes. The W4 is accessible in Employee Self Service by selecting the Tax Withholding option (or linked below).

Have further questions? Contact a payroll representative by either emailing payroll-dept@wmich.edu or calling (269) 387-2935.

Click here to setup Direct Deposit Click here to edit your W-4 for Tax Withholding

When do I get paid?

Student employees are paid on the biweekly pay schedule. Paychecks are issued every other Tuesday. A pay schedule can be found here.

Setting up YOUR Direct Deposit

A complete online tutorial is available on our website.

We've posted an easy to follow tutorial on our website guiding you through setting up direct deposit.

Click here to view the tutorial

What is Employee Self-Service?

All students and employees are given a Bronco NetID for accessing GoWMU. As an employee, payroll data is available through Employee Self-Service. The following payroll functions can be performed online within 24 to 48 hours after your job becomes active:

View paychecks
Set up direct deposit
Make changes to your W4 tax withholding
Receive your year‐end W2.

To visit Employee Self-Service, click here.

If you are off‐campus, you are required to use the VPN to access the Employee Self Service option. More information about GoVPN can be found in hep articles in GoWMU and by contacting the OIT Help-Desk by calling (269) 387-HELP.

How do I see my paychecks?

Paycheck information is only available electronically and is usually posted 2 days prior to pay day. Paychecks are accessed through the Employee Self Service and the Payroll tile. The net pay distribution box lets you know where your net pay was deposited. You may wish to download your paycheck stubs and save them for future reference; once your job ends with WMU you will not have access to the payroll portal. Click here to visit Employee Self-Service.

Tax Withholding

The IRS requires you to complete the W4. If you plan on claiming “Single” you do not have to complete the W4 as this option is the system default. However, if you want to claim another option you will need complete a new W4. The W4 is accessible in Employee Self Service by selecting the Tax Withholding option. A detailed tutorial is posted on our website here.

Please Note: You cannot claim “exempt” if you are being claimed as a dependent on another person’s taxes.

PNC PayCard

The Pay Card is a Visa prepaid debit card that your pay will be loaded to each payday if you do not sign up for direct deposit. Detailed instructions and fee schedules are provided to all Pay Cardholders. Student issued Pay cards must be picked up at the Payroll Office, on the 4th Floor of the Seibert Administration Building. You must bring a picture ID to pick up. Returning employees with a pay card will continue to use the same pay card unless they sign up for direct deposit.

If you have been enrolled in the PNC PayCard program and would like to switch to direct deposit, please follow the tutorial on our website, linked here.

International Employee Information

Several countries have tax treaties with the U.S. This list can be found on our website. If you are from one of these countries, you will not have Federal and State income tax withheld once the appropriate paperwork has been filed at the Payroll office and your eligibility has been determined. Find the list of countries with treaties here.

International employees traveling on an F‐1 or J‐1 Visa are not required to pay FICA taxes for 5 calendar years from date of entry. Complete the exemption form in the Payroll and Disbursement office. Form completion is required for exemption for non‐enrolled students. More information can be found here.