For Faculty and Staff

Employees may have a Banner account for charges such as tuition & fees, health center charges, and other miscellaneous fees. All employees are responsible for paying balances on their account by the due date. Account balances that are 30 days past due or greater, are subject to the assessment of a late payment fee at a rate of 1.5% monthly (18% annually) on approximately the 15th of each month. Late payment fees will continue to be assessed monthly on any past-due balance until the account is current.

Tuition discount for employees

Western Michigan University offers a discount program for benefits-eligible employees. Eligibility is confirmed and determined by Human Resources. The discount will appear on your billing statement as information regarding the student's eligibility status is provided to Accounts Receivable. Please contact Human Resources at (269) 387-3620 with any questions regarding the tuition discount.

Tuition remission for spouses and dependent children

Employees must establish eligibility annually by submitting an application to Human Resources. Please contact Human Resources at (269) 387-3620 with questions regarding eligibility.  Please contact Bronco Express at (269) 387-6000 or email with any questions regarding the processing of this financial aid benefit on the student account.

Part-time instructor tuition discount

The tuition discount for part time instructors (PIO) will apply to accounts after the add/drop date.  Please contact Human Resources at (269) 387-3620 with questions regarding PIO tuition discounts.


To obtain a WIN # for a new account, please email with the name of the account, address, and phone number.

Posting charges

Please call Accounts Receivable at (269) 387-4224 to inquire about procedures for posting charges to Banner.   Banner 9.0 Getting Started Guide

Invoice Procedures

To complete the standard University Invoice form, please enter the following information on the form:

  1. Invoice Number
  2. Invoice Date  
  3. Western Identification Number (WIN #)
  4. Name of Billing Department
  5. Fund and Cost Center (where revenue is to be posted)
  6. Business name and address
  7. Object Code (where revenue is to be posted)
  8. Quantity
  9. Description of Service or materials
  10. Amount of each item
  11. Total

Please mail or give the customer their copy once completed and retain a copy for your department.  Please forward a copy to Accounts Receivable by email to  Accounts Receivable will post the charges to the business account which will credit the revenue account and debit the receivable account. If your department has access to Banner to post its invoices, you do not need to forward a copy of the invoice to Accounts Receivable. However, Accounts Receivable may contact you for a copy of the invoice if the account becomes delinquent so retaining a departmental copy is necessary.

Please forward all payments for invoices loaded to Banner to Cashiering (with the WIN # on the check). This money should not be deposited into your fund and cost center. Your fund and cost center has already received credit for the revenue when the invoice was posted to the Business account on Banner.